We are currently recruiting for an Administrator to join a busy Contracting Services Team based in Omagh. This role will provide essential administrative support in the development, monitoring, and management of contracts across a range of health and social care services.
Location: Omagh
Pay Rate: £12.75 per hour
Hours: Monday - Friday
Main Duties and Responsibilities
* Support the Contracting Services Team in the development, production, and maintenance of contracts for services including Residential and Nursing Homes, Domiciliary Care, Daycare, and wider health and social care provisions
* Assist with the planned roll-forward and renewal of contracts with external organisations
* Support directorates in reviewing and updating contracts in line with current legislation and standards
* Assist in developing and maintaining contract monitoring systems to ensure service activity and financial targets are met
* Maintain and update monitoring spreadsheets including monthly and quarterly returns, incidents, complaints, and occupancy reports
* Update and maintain contract monitoring databases and contract directoriesAdministrative Duties
* Provide full administrative support using Microsoft Office and other systems
* Manage diaries, appointments, and schedules
* Prepare and format correspondence, reports, and documentation
* Maintain accurate filing systems and databases
* Manage incoming and outgoing communications including emails and telephone enquiries
* Handle office duties such as post, photocopying, and document preparation
* Maintain office supplies and resourcesMeetings and Events
* Organise and support meetings, training sessions, workshops, and conferences
* Book venues, equipment, and coordinate logistics
* Prepare agendas and meeting documentation
* Take, type, and distribute accurate meeting minutes
* Monitor and follow up on actions arising from meetingsAdditional Responsibilities
* Build and maintain effective communication links with internal and external stakeholders
* Contribute to the development of departmental templates and protocols
* Assist in the production of Quality Assurance Reports
* Provide administrative support in the tendering process for new servicesEssential Criteria
* 5 GCSEs (or equivalent), including English and Maths
AND
* At least 1 year's experience in an administrative or clerical role
OR
* A minimum of 3 years' experience in an administrative or clerical environment
If you are interested please send your CV via the link