We are seeking an organised and proactive PA to support our client with a range of administrative and operational tasks.
This is a key role that ensures the smooth running of day-to-day office functions and supports recruitment and other operational processes.
The PA will act as a central point of contact across the organisation, working with stakeholders at all levels to maintain a professional, efficient, and compliant working environment.
Benefits:
* Up to £30,000
* Extremely generous pension contribution
* 8 weeks holiday
* Free onsite parking
* Cycle to work scheme
* Complimentary lunches and refreshments
* Employee assistance programme
* 8am – 5pm for 3 days & 9am – 6pm for 2 days
* 3pm finish for around 10 weeks of the year
Job Description:
Manage the company’s calendar including entering events, identifying clashes and offering solutions, booking rooms and ordering catering.
Draft communication for events and ensure its timely publication
Collating responses and work with key teams to ensure smooth running of events
Liaising with IT on correct set up and troubleshooting issues that may occur
Support colleagues to ensure training is set up for all staff and completed on time
Providing useful information to new recruits to ensure a smooth joining process
Drafting and formatting of company handbooks
Ordering unique items not provided by regular suppliers
Managing the Office email inbox and ensure that emails are dealt with promptly
Draft recruitment material including adverts and applicant information packs
Manage process of receiving applications, acknowledgments to applicants, distribution etc
Support the assessment of applicants including organising interview schedules
Complete all safer recruitment checks (references, enhanced DBS, overseas checks, DFE, RTW)
Assist with induction of new staff including facilitating set up on the company systems
Manage the production and secure use of staff passes
Work with Finance team to ensure they have necessary information for new and leaving staff.
Professional Skills & Standards
* Fully proficient in Microsoft Office with excellent IT skills
* Excellent oral and written communication.
* Ability to look ahead and plan to ensure that required tasks are completed in advance
* Professional at all times: adopt smart business dress each day, attention to detail, work accurately and quickly, be warm and approachable, calm under pressure and collaborative.
* Undertake reasonable tasks required by the MD’s PA
* Maintain strict confidentiality at all times
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer