Hours of work
* 37.5hrs per week. Monday to Friday 8:30am to 5:00pm
* Bristol Head Office / Hybrid – typically 2 days in the office including a Wednesday
* Flexible work can be considered
What benefits are in it for you?
* Competitive salary that is equal or above industry average in area
* Private Medical Insurance
* Income Protection Insurance (2 years)
* Life cover of 2 x salary
* Health Cash Plan
* Employee Assistance Programme
* Introducers Bonus Scheme
* 22 days holiday including bank holidays (rising to 25)
* Company Sick Pay Scheme
The purpose of the role is to…
* Focus on ensuring all transactional processes relating to payroll are processed accurately, ensuring statutory compliance; with full responsibility for the payroll function for over 350 employees, including all stages throughout the monthly cycle.
What you’ll be doing…
* Delivering efficient, effective, and professional customer service, seeking satisfactory resolution to employee enquiries
* Managing delivery in line with payroll schedule, ensuring the accuracy and timeliness of the payroll process
* Working closely with the payroll bureau, providing them with all information needed to ensure the payroll is legally compliant
* Ensuring any ad hoc payments through BACS are made accurately
* Processing monthly starters and leavers
* Processing all overtime and additional payments
* Calculating any salary adjustments for absence, ensuring company policies are applied correctly
* Processing and managing employee expense claims
* Calculating any vehicle related payments and deductions, including all company mileage payments and fuel deductions are treated correctly through the payroll
* Managing and issuing P11d’s in co-ordination with the Fleet Manager
* Managing and administering the company pension schemes, and ensuring submissions and payment is made to the pension provider in a timely and accurate manner
* Liaising with HMRC, pension providers and other third parties
* Communicating effectively with internal stakeholders and maintaining a close working relationship with the People & Development team to ensure a flow of information
* Generating reports as requested by Senior Management and the Board
* Taking responsibility to research and understand new or changing relevant legislation and policies, in order to provide accurate advice
* Drafting and updating relevant company policies, as required
* Journaling the payroll transactions into the accounts system
* Producing and publishing the annual Gender Pay Gap report
* Investor and company secretarial administration
* Assisting the transactional accounts team during quieter periods or on an ad hoc basis
* Other ad hoc tasks as required from time to time
What success looks like…
* Processing all payroll and pensions documentation to ensure that each payroll run is as complete as possible so that an efficient and effective Payroll & Pension service is delivered to all colleagues across the business.
* Making improvements to the payroll process
* Building and maintaining strong working relationships
We’d love to meet someone with…
* Strong IT skills in the use of MS Excel and Office products
* A structured and organised approach to working
* Accurate documenting skills and attention to detail
* An approachable, helpful and open communication style
* Ability to work discretely and with sensitive information
* Good problem-solving skills and the ability to identify problems (some of which may be complex) and resolve them within agreed Payroll procedures and timescales
* The ability to work efficiently alone for most of the working week whilst also maintaining a collaborative approach, working for the success of the wider team and business
* Payroll and Pensions knowledge covering all aspects of payroll and the applicable legislation (Desirable)
* Professional payroll qualification – CIPP or equivalent (Desirable)
* A values driven approach – it’s not just what we do, but how we do it that’s important at Space. We’re Here for Each Other, Here for our Customers and Here for What Matters.
Who are we?
Space Engineering Services are one of the most dynamic refrigeration, heating, ventilation and air conditioning service providers in Europe. We are proud to offer innovative products and services, and market-leading refrigeration technology, for which we have received awards and industry accreditations.
We are all equal!
We’re committed to creating an inclusive workforce and are opposed to any form of less favourable treatment, whether through direct or indirect discrimination, association or perception accorded to employees or job applicants, on the grounds of their; race, religion or belief, disability, ethnic origin, nationality, marital/civil partnership, pregnancy/maternity, gender, sexual orientation or age.
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