Overview
Job summary
An exciting opportunity has presented for the recruitment of a Rota Co-ordinator within the Emergency/General Medicine Departments. The post holder will be part of a team responsible for electronic rotas and for the day-to-day co-ordination of medical staffing rota challenges.
The post holder will be required to work closely with the division's medical and operational teams and the broader medical staffing network within the West Suffolk HNS Foundation Trust.
To arrange an informal visit or discuss this role further please contact Dominic Arbon
Dominic.Arbon@wsh.nhs.uk or 01284712899
Main duties of the job
* To develop and maintain the Emergency Department/General Medicine for Consultants, SpR's, FY2's & FY1's.
* To ascertain where Locums are required and liaise with Senior Managers and nominated clinician for approval of funding.
* To allocate and record annual leave to the FY1's, FY2's SpR's whilst ensuring service requirements, patient safety are met and maintaining rota compliance.
* To plan, coordinate and maintain all medical rotas ensuring appropriate cover is given for the service needs.
* Ensure that all ward rounds have sufficient staffing.
* To maintain close liaison with junior doctors, consultants and management teams to enable them to provide high quality patient care and safety by efficiently deploying juniors within the Directorate.
* To resolve any day to day situations in a timely manner in order for the service to continue running without hindering patient care. This involves short notice requests such as emergency leave requests, sick leave cover and on-call cover. Escalate any concerns to Senior Managers and nominated clinician.
* To assist in projects and service developments associated with the rota co-ordination.
* To link with HR on rota issues of noncompliance.
* To attend all inductions to discuss how the rota works and the rules regarding applying for leave and who to contact with any issues.
About us
#BeKnown at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
We are a busy, friendly, rural NHS Trust providing high-quality care and compassion to more than a quarter of a million people across west Suffolk. We care for, treat and support people in hospital, at home and in various community settings.
The West Suffolk Hospital in Bury St Edmunds provides acute and secondary care services (emergency department, maternity and neonatal services, day surgery unit, eye treatment centre, Macmillan unit and children\'s ward). It has 500+ beds and is a partner teaching hospital of the University of Cambridge.
Adult and paediatric community services, provided in collaboration with West Suffolk Alliance partners, include a range of nursing, therapy, specialist, and ongoing temporary care and rehabilitation, some at our Newmarket Community Hospital.
We do our utmost to achieve outstanding clinical outcomes for patients and our values of fairness, inclusivity, respect, safety and team work guide how we work and behave as a team.
With nearly 5,000 staff, from all over the world, we strive to make our organisation a great place to work. Whatever your role or ambition, we want to help you be the best you can be.
We promote a diverse and inclusive community where everyones voice counts and you can #BeKnown for whoever you are.
Join us. What will you #BeKnown for?
Details
Date posted: 29 August 2025
Pay scheme: Agenda for Change
Band: Band 4
Salary: £27,485 to £30,162 a year pro rata - per annum
Contract: Fixed term
Duration: 12 months
Working pattern: Part-time, Flexible working
Reference number: 179-7250832-MA
Job locations: West Suffolk NHS Foundation Trust, Hardwick Lane, Bury St Edmunds IP332QZ
Job description
For full details of the job role and person specification, please see attached Job Description.
The closing date for this vacancy may change if we receive a strong response. Please ensure that you apply for any post you are interested in as soon as possible.
Eligibility and sponsorship
Certificate of sponsorship For your information only
Please note that Certificate of Sponsorship is not available for this position as it does not meet one or more of the required criteria. For more information on eligible roles please visit https://www.gov.uk/skilled-worker-visa
If you qualify for another type of visa or right to work, please ignore this information.
Qualifications
Education and qualifications
* Excel knowledge
* Proven Computer literacy
* 5 GCSEs or equivalent Grade C or above
Experience and knowledge
* Understanding a skill mix required to run a service area
* Customer care experience
Desirable
* Previous NHS or related environment
* Rota management
* Previous experience in using Healthroster
* Previous experience with allocation of staff
Skills and abilities
* Excel for Windows 10
* Accurate keyboard skills
* Able to demonstrate skills that ensure tasks are completed accurately and within a given timeframe
* Attention to detail
Desirable
* Knowledge of the Hospital Administration System
* Understanding of Databases
* Full understanding of Trust Policies regarding leave requests
Personal qualities
* Clear and precise communication skills
* Understanding Trust Policies with regards to requests for leave
* Able to work under pressure
* Able to meet deadlines
* Good interpersonal skills
* Attention to detail
* Ability to work on own initiative or part of a team
* Able to demonstrate an understanding of issues relating to confidentiality
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
West Suffolk NHS Foundation Trust
Hardwick Lane, Bury St Edmunds, IP332QZ
Employer's website
https://www.wsh.nhs.uk
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