JOB DESCRIPTION
JOB TITLE: Clerical Officer
REPORTS TO: The Principal
JOB PURPOSE
To provide administrative, clerical, and secretarial support to the Principal, school staff, and Board of Governors.
MAIN DUTIES AND RESPONSIBILITIES
General Administrative Processes and Records
* Operate manual and/or computerised information systems related to pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
* Complete and submit all required returns/records.
* Handle requisitioning procedures including ordering, purchasing, receiving, checking, storage, and distribution of resources.
Finance
* Receive, receipt, and account for all cash.
* Bank monies and maintain banking records.
* Assist with financial procedures and communicate with relevant personnel.
Reception, Secretarial, and Secretariat
* Operate the telephone/switchboard, receive visitors, and provide hospitality as needed.
* Provide word processing/typing, filing, duplication, and photocopying support, including the use of email, intranet, and internet facilities.
* Sort, screen, and distribute mail.
* Ensure the secure storage of valuable items and confidential documents.
* Maintain diaries, arrange appointments and meetings, and provide secretarial support to staff.
* Service meetings and draft minutes as required.
Other Duties
* Assist work placement students with practical tasks within the school office where appropriate.
* Perform other duties of a similar nature and appropriate to the grade as assigned.
This job description is subject to review and may be adjusted based on changing circumstances. The post-holder is expected to promote good relations, equality of opportunity, and adhere to equality legislation at all times. For terms and conditions, click here.
PERSON SPECIFICATION
NOTES TO JOB APPLICANTS
* Demonstrate how you meet the criteria on your application form; failure to do so may result in not being shortlisted.
* Meet the criteria by the application deadline unless stated otherwise.
* Shortlisting is based on the information provided in your application.
SECTION 1 - ESSENTIAL CRITERIA
Hold a minimum of five GCSE passes (Grades A*-C) including English and Maths, or equivalent, or have three years of demonstrable administrative/clerical experience.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
SECTION 2 - ADDITIONAL ESSENTIAL CRITERIA
* Knowledge of clerical duties and office processes.
* Effective time management and organizational skills.
* Customer-focused approach.
* Ability to work independently and as part of a team.
* Strong interpersonal and communication skills.
Experience and approach should reflect the school's values/ethos.
SECTION 3 - DESIRABLE CRITERIA
* Previous experience in a school environment.
DISCLOSURE OF CRIMINAL BACKGROUND
Enhanced Disclosure of Criminal Background may be required for roles involving regulated activity, with costs borne by the applicant.
Further info at NI Direct or the Department of Justice.
APPLICANT GUIDANCE NOTES
Click here to view guidance notes and learn about benefits of joining the Education Authority.
The Education Authority is an Equal Opportunities Employer
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