What you’ll do
The Senior Executive Assistant will provide support to Europe-based senior leadership, primarily the CFO. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast‑paced environment with variety in your work, then this role is for you.
Responsibilities
- Manage and coordinate calendar for executives across multiple time zones
- Act as point of contact for internal/external stakeholders requiring time and/or action
- Proactively coordinate internal and external meetings, including agenda preparation, venue and technology, documenting minutes, etc.
- Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
- Manage expenses and invoices
- Assist in preparing documents and presentations
- Assist with ad hoc/situational requests
Who are you
We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory.
Minimum qualifications
- 7 years of experience in EA/ABP role supporting senior executives
- Diligence, reliability, and a strong sense of responsibility and ownership—particularly in relation to confidential and sensitive matters
- Appetite for new challenges and opportunities
- Experience fostering a positive, spirited and collaborative working environment
- Exceptional written and verbal communication skills
- Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom
Preferred qualifications
- Experience working in one or more fast‑paced entrepreneurial/startup environments
- Some familiarity with fintech/financial services companies and industry terminology
Equal opportunity
Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.
