Are you looking for an exciting opportunity to provide excellent support to Directors and Deputy Directors in the Corporate Centre Group? If so, we'd love to hear from you!
About the Team
The Group Management Services (GMS) is a small friendly team of 5 which sits at the heart of the Corporate Centre Group and plays a critical role in supporting the Directors, and Deputy Directors, helping them manage their time and resources effectively, and achieve their objectives. The team is integral to the success of the whole Corporate Centre Group, and the services we provide to HM Treasury and its wider partners.
Its smooth running is essential to ensuring that this busy Group is provided with excellent administrative support and that its Leadership Team receive first class PA support. Our group is particularly encouraging of flexible working practices and has many varied working arrangements within the group. Please feel free to discuss this with the vacancy manager.
About the Job
In this role, you will:
* Strategic Diary Management and Prioritisation
* Proactively plan, manage and co‑ordinate Directors’ and Deputy Directors’ diaries using agreed standardised colour categories to optimise time for all parties. Allocate time to priorities, anticipate pressures, resolve clashes and confidently negotiate diary changes with senior stakeholders to ensure effective use of senior time.
* Inbox Management and Priority Tracking
* Manage Directors’ and Deputy Directors’ inboxes in line with agreed preferences, including the identification and flagging of high‑priority items. Maintain a clear and up‑to‑date OneNote summary of key issues, decisions and actions taken, providing regular visibility to support effective decision making.
* Correspondence and Information Management
* Prepare and draft email correspondence on behalf of Directors and Deputy Directors where requested, ensuring accuracy, professionalism and timeliness. Ensure all meeting papers, submissions and agendas are requested, received and attached to diary entries in good time, with information clearly structured and accessible.
* Meeting Preparation, Delivery and Follow‑Up
* Provide end‑to‑end meeting support by briefing Directors and Deputy Directors in advance, collating and organising papers via OneNote, and facilitating the smooth running of meetings. This includes room bookings, technical, minute‑taking where and taking ownership of agreed actions to support delivery against deadlines.
* Corporate Centre Group and Leadership Support
* Support the Corporate Centre Group Leadership Team with cross‑cutting activity, including regular communications, events, performance appraisal processes, business continuity planning and wider business planning. Act as a reliable point of contact to ensure consistent, high‑quality support across the Group.
* Use of Corporate Systems and Booking Platforms
* Confidently utilise corporate tools and platforms to arrange rooms, accommodation, travel, stationery and recruitment activity. Ensure bookings are accurate, timely and aligned to organisational policies, supporting effective planning and smooth operational delivery.
* Financial Administration and Tracker Management
* Raise purchase orders, receipt and process invoices to ensure Prompt Payment Targets are met and suppliers are paid on time. Maintain and update key trackers, including annual leave and Treasury Thanks, ensuring records are accurate, current and provide clear oversight.
About You
The successful candidate will have the ability to build relationships and engage others, particularly senior colleagues to deliver on priorities and resolve issues. You will deliver a high-quality and professional service in a fast‑paced office environment – including proficiency in using Microsoft 365 tools. You will have experience of providing high quality PA or business support.
Benefits
* Generous Annual Leave – 25 days (rising to 30 after 5 years), plus public holidays and the King’s birthday.
* Outstanding Pension Scheme – Defined Benefit pension with employer contributions of 28%
* Parental Leave Packages – Including 6 months’ occupational pay for maternity/adoption, shared parental leave options.
* Flexible & Hybrid Working – Options include part‑time, job‑share, compressed hours, flexitime, and hybrid working (where business needs allow).
* Advance Schemes & Discounts – Rental deposit, cycle‑to‑work, SmartTech, season ticket loans, and access to HM Treasury’s benefits portal for a wide range of discount codes.
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