Job Title: Administrative Assistant
Location: Bromley, Greater London
Contract Type: Fixed Term Contract (12 Months)
Working Pattern: Full Time
Are you an organized, proactive individual with a knack for keeping things running smoothly? Our client is seeking an enthusiastic Administrative Assistant to join their dynamic team in Bromley! This is your chance to make a significant impact within a vibrant organization, where your talents will shine.
Key Responsibilities:
As an Administrative Assistant, you’ll play a crucial role in supporting our leadership team and ensuring the office operates seamlessly. Your day-to-day tasks will include:
* Scheduling & Calendar Management: Coordinate meetings and manage calendars to optimize the time of our managers.
* Meeting Preparation: Compile and organize documents and materials for meetings to ensure everything is ready for success.
* Event Planning: Help organize meetings, events, and catering to create memorable experiences.
* Purchasing & Supply Management: Utilize Ariba for efficient purchasing and supply chain management.
* Resource Management: Assist with onboarding new hires, managing leavers, and resource allocations.
* Travel Planning: Create detailed travel itineraries to keep our team moving smoothly.
* Expense Management: Track expenses and maintain organizational charts.
* Visitor Management: Ensure a warm welcome for visitors and manage access protocols.
* Communication: Distribute organizational communications and reminders regarding trainings and surveys.
What We’re Looking For:
Our ideal candidate is not only resourceful and adaptable but also thrives in a fast-paced environment. Key qualifications include:
* Communication Skills: Strong written and verbal communication skills to interact with senior executives and team members.
* Technical Proficiency: Must be proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with Bank of America systems such as Concur and Ariba.
* Attention to Detail: A meticulous approach to tasks and an ability to juggle multiple priorities in a deadline-driven environment.
* Problem Solver: Proactively identify and resolve potential conflicts or issues, maintaining confidentiality at all times.
* Positive Attitude: A polished, enthusiastic demeanor that brings energy to the workplace.