Key Objectives
• The management of the contracted Maintenance, Security, and Cleaning service providers, through their site supervisors and directly were required, to ensure the delivery of service within the agreed budgets.
• The maintenance and monitoring of procedures and records relating to the sites fabric, mechanical and electrical maintenance.
• The maintenance of the Corn Exchange 'Planned Preventative Maintenance' schedule.
• To ensure all Health, Safety and Environmental statutory obligations and industry best practice procedures and systems are adhered to.
• To assist in the preparation and maintenance of the service charge budget and expenditure.
Main Duties and Responsibilities
General:
• To oversee the Corn Exchange's service providers and third party and contractors.
• To ensure that all plant and machinery is being effectively and efficiently maintained by on site & third party contractors in accordance with the maintenance schedules and that all records are accurately maintained.
• To assist in the maintenance of the sites 'Tenants Handbook'.
• To assist in the maintenance of the Corn Exchange' s emergency planning and business continuity plan, reviewing and updating as necessary to ensure optimum effectiveness.
• To maintain the site's 'Tenants Fitting Guide' and to assist Managing Agent in any Occupier shop fit plan approvals.
• To ensure that all accident and incident reporting, including insurance and statutory forms and procedures are correctly completed and adhered to.
• To ensure that utility consumption and costs are effectively and efficiently managed.
• To ensure that all the building's insurer's requirements are complied with.
• To prepare and deliver operational reports as required.
• Assume the role of 'Duty Manager' when required.
• Any other duties reasonably requested by the General Manager.
Compliance
• To ensure that the Corn Exchange's health, safety and environmental compliance records are accurately maintained.
• Assist the General Manager in overseeing all aspects of Corn Exchange' s Health, Safety and Environmental policies and procedures, including the induction of new occupiers and their contractors.
• Ensure that all visitors, contractors and occupiers adhere to site health, safety and environmental procedures and are compliant with appropriate regulations.
• With the General Manager, periodically review the performance of contractors to ensure all standards are being met, reporting to the managing agent's Procurement Team any shortcomings.
Experience, Knowledge & Qualifications required for the position
• Recognised qualification, preferably related to facilities management.
• Ideally some knowledge of large building structures and their associated mechanical and electrical services, particularly life safety systems.
• Experience of management of contractors and contract procurement.
• Ideally a recognised health and safety qualification with experience in an H&S focused environment with responsibility for managing H&S.
• Good administrative and IT skills (Word, Excel and PowerPoint).
• Good numeracy skills with experience of setting and managing budgets, meeting deadlines and working within financial limits.
• Excellent customer relations skills and an ability to work and integrate in an already established team.
Competencies and Attributes required for this position
• Have strong organisational skills and ability to multi task and prioritise workload.
• Have a proactive and innovative approach and an ability to work on own initiative, to listen and willingness to learn.
• Be a team player – maintain close working relationships with all other employees of the business to assist in the facilitation of projects.
• Have the ability to demonstrate utmost discretion when dealing with all sensitive and confidential information.
• Be results and achievement orientated to high standards.
Must Have Qualifications
· Recognised qualification, preferably related to facilities management.
· Experience in management of contractors and contract procurement.
· Good administrative and IT skills, including proficiency in Word, Excel, and PowerPoint.
· Experience in setting and managing budgets, meeting deadlines, and working within financial limits.
· Recognised health and safety qualification with experience in an H&S focused environment.
· 5-10 years of experience in operations management
· Must be located in commutable distance to Manchester, England, United Kingdom
Preferred Qualifications
· Knowledge of large building structures and their associated mechanical and electrical services, particularly life safety systems.
· Excellent customer relations skills and an ability to work and integrate in a team.