About the Company
Our client, a construction company in High Wycombe, is seeking a highly organised, proactive, and professional Office Manager / PA to support the Directors while overseeing the day-to-day management of the office.
About the Role
This role is working 30 hours per week, preferably Monday to Friday. The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum. Due to the nature of this role, the Office Manager / PA will be predominantly office-based however working from home occasionally is possible, as the work dictates.
Office Management:
* Overall responsibility for the daily operations of the office ensuring a professional and efficient working environment.
* Oversee all facilities matters in conjunction with the MD, acting as the key point of contact for suppliers and the managing agent in relation to premises issues.
* Maintain office equipment and coordinate IT support to ensure minimal disruption and smooth operational functionality.
* Produce, update, and maintain accurate spreadsheets and administrative records.
* Obtain quotations and coordinate the ordering of laptops for new starters.
* Maintain and update the IT hardware register, including allocations for new starters, leavers and equipment replacement.
* Support onboarding of new employees, including workspace setup and office induction.
* Organise company meetings, events, and staff activities.
* Ensure compliance with health and safety requirements.
* Act as the primary point of contact for office-related enquiries.
* Maintain office records, filing systems, and databases.
* Answer calls and receive visitors.
* Manage incoming and outgoing post and deliveries.
Administrative & Business Support:
* Assist with document preparation, contract administration, and record management including HR administration (employee records, annual leave/absence monitoring, tracking and recording).
* Support finance processes including purchase orders, invoice tracking, and expense management.
* Recruitment coordination.
PA to Directors:
* Provide comprehensive administrative support to Directors.
* Screen and prioritise emails, phone calls, and correspondence.
* Oversee the coordination, accuracy, and timely distribution of the Board pack to the Board or Directors.
* Handle confidential information with discretion and professionalism.
* Coordinate internal and external communications on behalf of the Directors.
Required Skills
* Proven experience as a Personal Assistant, Office Manager, or similar role.
* Excellent organisational and time-management skills.
* Strong written and verbal communication skills.
* Ability to manage multiple priorities and work under pressure.
* High level of discretion and confidentiality.
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
* Strong attention to detail and problem-solving abilities.
* Professional and approachable manner.
Preferred Skills
* Experience supporting senior executives or directors.
* Minute taking experience.
* Previous experience within the construction industry.
* Knowledge of HR administration processes.
Pay range and compensation package
The full time equivalent salary is up to £40,000 which pro rata is £32,000 per annum.