Job summary 12-month Fixed Term / Secondment Are you an exceptional organiser who thrives in a fast-paced, forward-thinking environment? Do you want to play a meaningful role in shaping the future of health and care across Sussex? About Us The Sussex Provider Collaborative (SPC) is entering an exciting new phase of transformation. As an "all-in" partnership of NHS organisations across Primary Care, Mental Health, Learning Disability, Community, Acute and Ambulance services, we are working collectively to deliver change at scale, improving quality, care, and outcomes for our population. Our Programme Delivery Team (PDT) drives this transformation. We lead neighbourhood, acute and system-wide programmes that bring together expertise from across Sussex providers to deliver measurable, meaningful improvements. This is a rare chance to work across organisational boundaries as part of a truly system-first, provider-agnostic team. The Role We are seeking a proactive, highly organised Business Support Officer to provide high-quality executive, administrative and programme support. You will play a central role in ensuring our programme leaders, and the wider team, operate effectively. Why Join Us? Work across a wide network of NHS providers Influence programmes that directly improve patient experience and health outcomes Be part of an ambitious team driving change at county scale Gain exposure to senior leaders across multiple organisations Work hybrid and flexibly across Sussex Main duties of the job Your responsibilities will include: Providing comprehensive diary and inbox management for senior leaders Coordinating meetings, boards, steering groups and cross-system governance Preparing agendas, papers, and high-quality minutes capturing actions, decisions and risks Supporting programme reporting, data collation and the preparation of briefings Liaising with multiple organisations, building strong relationships across the system Maintaining organised digital filing systems and governance logs Supporting workshops, events, training sessions and new workstream mobilisation This is a varied, high-impact role requiring excellent organisation, communication, and attention to detail. About You We're looking for someone who is: Experienced in providing executive or high-level administrative support Skilled in diary management, minute-taking and multi-stakeholder coordination Confident using Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint, Excel) A strong communicator with great writing skills Able to work flexibly, manage competing priorities and operate in a fast-paced environment Collaborative, inclusive, and committed to system-first working NHS or public-sector experience is desirable but not essential. Additional Information Travel across Sussex may be required for meetings and events Hybrid working is supported in line with local policy About us A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation. In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year. There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today. Statement on the Use of AI We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective. Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application. We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success. Job description Job responsibilities Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. Job description Job responsibilities Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us. Person Specification Qualifications Essential Good general level of education including GCSE English and Maths Recognised administration / management qualification at diploma / NVQ 4 level or equivalent experience Evidence of continued professional development to degree level in relevant subject of equivalent level of knowledge and experience Desirable Business administration or project support qualification desirable Experience Essential Previous experience of providing high-level administrative or business support Demonstrated competence in diary management, minute taking and meeting coordination Experience supporting multi-stakeholder or cross-organisational projects Desirable NHS or public-sector experience desirable Skills Essential Excellent organisational and time-management skills Strong writing skills, including minute-taking and production of polished documents Highly proficient in Microsoft Office 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint) Confident communication and interpersonal skills Ability to work independently and as part of a multi-disciplinary team Analytical skills to support data collation and report preparation Person Specification Qualifications Essential Good general level of education including GCSE English and Maths Recognised administration / management qualification at diploma / NVQ 4 level or equivalent experience Evidence of continued professional development to degree level in relevant subject of equivalent level of knowledge and experience Desirable Business administration or project support qualification desirable Experience Essential Previous experience of providing high-level administrative or business support Demonstrated competence in diary management, minute taking and meeting coordination Experience supporting multi-stakeholder or cross-organisational projects Desirable NHS or public-sector experience desirable Skills Essential Excellent organisational and time-management skills Strong writing skills, including minute-taking and production of polished documents Highly proficient in Microsoft Office 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint) Confident communication and interpersonal skills Ability to work independently and as part of a multi-disciplinary team Analytical skills to support data collation and report preparation Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.. Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the. From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.. Employer details Employer name East Sussex Healthcare NHS Trust Address Sussex Wide across multiple trusts, Hybrid working Sussex Wide across multiple trusts, Hybrid working BN21 2UD United Kingdom Employer's website