Office Manager – Fleet & Administrative Support
Location: Fetcham
Employment Type: Full-time
Hours: 08:00 – 16:30
Salary £28,000 - £34,000 per annum
Pension Scheme
Free car parking
About the Role
We are seeking a highly organised and proactive Office Manager to oversee both general office operations and the company’s vehicle fleet. This role combines Front of House Office Management, administrative duties and fleet management responsibilities. The successful candidate will ensure our fleet of approximately 40 vehicles is maintained efficiently, while providing a professional and welcoming environment for staff and visitors.
Key Responsibilities
Office Management & Administrative Support:
Greet and assist visitors, ensuring a professional and welcoming reception experience.
Answer incoming calls, direct inquiries appropriately, and manage correspondence.
Provide general administrative support to the wider team, including document preparation, information reporting and consolidation.
Assist with facilities management and other operational tasks as required.
Support with setting up IT equipment, laptops & mobile devices
Support with the coordination of internal communications and team activities.
Fleet Management:
Co-ordinate the administration of the company’s fleet of vehicles.
Liaise with external fleet management companies and internal teams to oversee maintenance, repairs, and replacements.
Maintain accurate and up-to-date vehicle records.
Monitor fuel usage, mileage, and overall vehicle performance.
Track and report on fleet costs, maintenance schedules, and vehicle utilisation.
Qualifications & Experience
Previous experience in Office Management and administration required, experience with fleet coordination is desirable.
Experience in front-of-house responsibilities, such as reception, call handling, and visitor management.
Understanding of vehicle maintenance processes, scheduling, and compliance requirements.
Excellent organisational, communication, and attention to detail
Proficient in Microsoft Office Suite, and email/calendar tools. Experience in fleet management systems an advantage
Ability to work independently, manage multiple priorities, and adapt to a dynamic environment.
Why Join Us
Opportunity to take ownership of critical operational and administrative functions within a growing company.
Collaborative team environment with professional development opportunities.
Salary & Benefits
* Salary: £28,000 – £34,000 per annum
* 20 days holiday + your birthday off + bank holidays
* Pension scheme
* Free car parking
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you