Company Description
Fleet & District Carnival Association is a local charity which has been a vibrant part of the community for nearly 70 years. Staffed entirely by volunteers, the committee works tirelessly to organise this beloved annual event. The carnival brings families and friends together for fun and community bonding while raising money for charitable causes.
Role Purpose:
The Chairman of the Carnival is the strategic and operational leader responsible for overseeing the planning, coordination, and successful delivery of the carnival event. This role ensures that all aspects of the carnival—from logistics and programming to finance and community engagement—are managed effectively, safely, and in alignment with the event's objectives and values.
Key Responsibilities:
Leadership & Oversight:
* Lead the Carnival Committee and chair regular planning meetings.
* Provide clear direction and ensure alignment across all subcommittees (e.g., entertainment, security, finance, marketing, logistics).
* Act as a key spokesperson and representative for the carnival to stakeholders, sponsors, and the media.
Strategic Planning:
* Define the carnival's objectives, vision, and theme in collaboration with the committee.
* Oversee the development and execution of a comprehensive project plan and timeline.
Stakeholder Management:
* Build and maintain strong relationships with local authorities, community groups, sponsors, vendors, and performers.
* Ensure effective communication across all parties involved.
Financial Oversight:
* Approve budgets, track expenditures, and ensure the event operates within financial constraints.
* Support fundraising, sponsorship, and grant-seeking efforts.
Compliance & Risk Management:
* Ensure that all legal, health, and safety requirements are met.
* Work with relevant agencies to obtain necessary permits, insurance, and security plans.
Event Delivery:
* Oversee the execution of carnival activities, ensuring a high-quality, inclusive, and enjoyable experience for attendees.
* Address challenges and make real-time decisions during the event.
Post-Event Review:
* Lead debriefs and compile reports to evaluate successes and areas for improvement.
* Acknowledge and thank volunteers, partners, and contributors.
Key Skills & Attributes:
* Strong leadership and organizational skills
* Excellent communication and interpersonal abilities
* Experience in event planning or community engagement
* Budgeting and financial oversight capability
* Ability to inspire, coordinate, and manage volunteers and stakeholders
* Resilient, calm under pressure, and solution-oriented
Desirable Experience:
* Previous involvement in community events, festivals, or public celebrations
* Knowledge of local culture and community networks
* Familiarity with risk management and health & safety practices for public events