Key Responsibilities
Member & Guest Experience
* Greet members and guests warmly, verify ID, process payments where needed, and introduce them to our space, services, and key information.
* Deliver smooth, efficient check-ins and check-outs, including inspections, deposit handling, and friendly farewells.
* Respond to enquiries and concerns with empathy and clarity-always escalating more serious matters to the FOH Manager or GM, while ensuring members feel heard and cared for.
* Be a calm, supportive presence at Reception-offering guidance, community knowledge, and safeguarding awareness at all times.
Reception Administration
* Manage bookings, room moves, onboarding and renewals using our internal systems.
* Complete daily check-in and check-out tasks in line with timelines and checklists.
* Keep all member and guest records up to date, including agreements, payments, and documentation.
* Track data across master trackers and cloud systems to support reporting and consistency.
* Respond to calls and emails in a timely, brand-aligned way.
* Support Sales with internal room tours and onboarding assistance.
* Process receipt updates and assist the FOH Manager and GM with administrative requests.
* Record, bag, and store lost property according to policy.
* Carry out any additional administrative tasks requested by the FOH Manager, GM, or Community Lead.
Operational Support
* Monitor Reception and communal supplies, and flag when stock needs replenishing.
* Keep Reception and shared areas tidy and presentable at all times. Report and escalate maintenance issues.
* Review CCTV footage when authorised by FOH Manager or GM.
* Register non-residents, guests, and contractors with sign-in processes in line with safety and security policies.
* Coordinate with Housekeeping and Maintenance for room readiness and guest needs.
* Support Reception duties such as shuttle bookings, parcel handling, and sign-ins.
* Ensure all Reception equipment (phones, iPads, radios, computers) is functional and fully charged.
Compliance & Communication
* Follow SOPs, daily checklists, and operational guidelines with care.
* Complete required training and compliance tasks on time.
* Provide clear, structured handovers at the end of each shift.
* Stay aligned with updates, procedures, and training to keep the team informed and consistent.
What You'll Bring
* Previous experience in hotels, co-living, serviced apartments, or aparthotel reception.
* Strong multitasking and organisational skills, with the ability to stay calm under pressure.
* Excellent communication and a professional, approachable manner.
* Confidence and composure in sensitive situations.
* Intermediate computer skills and comfort using booking and admin systems.
* High attention to detail and a proactive, team-first approach.
* Independence, accountability, and a desire to learn and grow.
* Open, kind, and solution-focused communication style.
The Package
* Salary: £29,000 per year - we believe great work deserves recognition.
* Hours: 4 days on, 4 days off - full-time rotation (8am-8pm), including weekends.
* Holidays: 20 days per annum including bank holidays
* Perks & Benefits:
o Enjoy complimentary access (on selected days) to our spa, gym, and wellness amenities
o Welcome to join our weekly events programme-from creative workshops to social mixers, you are part of the community too
o (Please note: if attending events during working hours, this is subject to Reception cover and approval from the Front of House Manager.)
You'll be part of a friendly, collaborative team that genuinely cares about creating an inclusive, supportive space-for our members and for each other.