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Head of Operations @ The Royal Bath & West of England Society
About the Role
We are seeking a highly organised and proactive Facilities & Estates Administrator to support the efficient management and maintenance of our properties and estate services. The successful candidate will possess strong administrative skills, experience with facilities management systems, and a solid understanding of health and safety compliance—ideally to NEBOSH standards.
Working under the direction of the Head of Operations, you will play a vital role in supporting the estates team and the Procurement Coordinator. This role involves regular interaction with contractors, tenants, and stakeholders to ensure smooth day-to-day operations across the estate.
About Us
The Royal Bath & West of England Society is a registered charity established in 1777 to promote agriculture, manufacture, the arts, and rural crafts. Today, the Society operates across three key areas:
Bath & West Shows Ltd – Delivering financially sustainable rural and agricultural events, including the iconic Royal Bath & West Show.
Bath & West Enterprises Ltd – Generating commercial income through venue hire and other enterprise activity.
The Charity – Advancing its founding educational and charitable objectives.
The Bath & West Showground is a thriving venue, hosting a range of events and exhibitions throughout the year. Recent investments include a refurbished two-storey restaurant and a modern Rural Enterprise Centre.
Key Responsibilities
Provide comprehensive administrative support across facilities and estates management.
Assist in contractor sourcing, procurement, and service contract management, ensuring excellent service and value for money.
Oversee tenancy agreements, lease documentation, and property records.
Monitor compliance with health, safety, and security regulations, including RAMS and PLI; ensure contractors are managed effectively on-site.
Track and maintain compliance with NEBOSH standards and other H&S obligations.
Use facilities management software (e.g. Limble) to log requests, track work orders, and manage asset information.
Consult with tenants, contractors, and suppliers to coordinate maintenance, repairs, and inspections.
Support risk assessments, audits, statutory checks, and insurance documentation.
Assist with procurement tasks, purchase orders, tenders, and asset tracking.
Support the planning and delivery of relocations, refurbishments, and workspace planning.
Promote and contribute to estate-wide sustainability, energy efficiency, and cost-saving initiatives.
Undertake other relevant duties as required, consistent with the scope of the role.
Required Skills & Experience
Proven experience in facilities or estates administration.
Strong organisational, time-management, and communication skills.
Working knowledge of NEBOSH health & safety principles (certification preferred).
Experience with procurement and facilities software (e.g. Limble or similar).
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Familiarity with tenancy law and lease documentation.
Ability to manage multiple priorities in a fast-paced environment.
Willingness to work weekends as needed in support of events and Showground operations.
Team-oriented with a proactive, professional approach.
Desirable Qualifications & Experience
NEBOSH Certificate.
Experience working in a Showground or corporate real estate setting.
Understanding of UK building regulations and property compliance standards
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
* Industries
Events Services
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