As an integral member of my client's evolving HR Shared Services team, this role is responsible forpleting allocated payrolls on time and with accuracy, whilst also delivering the transactional administration requirements from our HR Shared Service Centre.
Core role and responsibilities: Payroll Provision
• Hold the role of payroll expert for the allocated payroll account(s),pleting each allocated payroll activity (lockdown and clearance) in accordance with the pre-agreed monthly timetables.
• Calculating and processing payments of sick pay, holidays, joiners, leavers, other ad-hoc or statutory payments
• Download monthly system preview reports in preparation for the monthly review and authorisation process
• Provide payment calculations and breakdowns to employees and/or managers.
• Issue P45s and final payslips to any leavers within the period.
• Lead the monthly payroll sign off process with key stakeholders ( finance business partners), ensuring these take place in good time and with robusternance processes in place.
• Validate data (buddyernance) entered onto the system by the HR team and managers.
• Establish a strong working relationship with Moorepay account manager.
• Educate and monitor that managers are using Moorepay self-service features in the required way to capture employee information, payroll changes and instructions.
• Maintain post-payroll query logs to enable the root cause of issues to be understood and rectified.
• Hold solid working knowledge of Moorepay, supporting the HR & Data Coordinator in exploring system functionalities to drive continuous improvements and efficiencies, removing unnecessary process touchpoints.
• Support the build of and maintain up-to-date andprehensive guidance notes on using the Moorepay Payroll system
• Maintain GDPRpliance practices when managing and sharing employee and payroll data when applied in accordance with the GDPR Officer'spany policy.
HR Administration
• Lead the production of offer packs, variation of employment packs and leaver packs and central storage of all employee documentation (P file management).
• Support the production and maintenance of central template letters, and their associated process maps.
• Support annual external audit activities, supporting the finance team when required.
• Responsible for archiving activities and ensuring secure storage of confidential information at all times, in accordance with GDPR requirements.
• Undertake ticket inbox management, meeting defined SLA’s toplete and maintain GDPRpliance practices when managing and sharing employee and payroll data applied in accordance with the GDPR Officer'spany policy.
Benefits / Pensions
• Take the lead, where required, on managing and maintaining applicable pensions schemes / benefit schemes.
• Responsible for managing auto-enrolment and re-enrolment activities.
• Support thepletion of benefit scheme renewal as required ( Life Assurance).
• Support HR/Fleet/Finance as required toplete the annual P11D/Payrolled Benefit process.
Continual Improvement
• Support the delivery of key projects as required.
• Support migration of new business, when acquired, into the HR Hub ways of working.
• Performernance and quality checks on payroll and HR tasks to maintain excellent standards.
• Support the continual improvement agenda by:
o Continually reviewing the standard operating procedures and holding to account.
o Introducing quality templates and tools which support the shared service offer.
Health & Safety
• Drive H&S mind-set and encourage all employees to report all incidents, observations & near-misses.
• To use the near miss reporting tool to report one near miss every month.
• Highlight and rmend methods/tools we can use to increase employee health and safety.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
#4731412 - Lisa Peach