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Recruitment Administrator - 12 month FTC, Edinburgh
Client: dnata Catering UK
Location: Edinburgh, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Views: 3
Posted: 06.06.2025
Expiry Date: 21.07.2025
Job Description:
Overview of the Company
dnata is one of the world’s largest air and travel services providers, offering ground handling, cargo, travel, and catering & retail services at over 130 airports in more than 30 countries across six continents. dnata Catering and Retail is a leading in-flight hospitality provider, delivering world-class culinary services and innovative products to enhance passengers’ experience.
Purpose of the Role:
The Recruitment Administrator supports Recruitment Coordinators with administrative tasks throughout the recruitment process. Responsibilities include posting and screening candidates via our ATS (Blue Octopus), arranging interviews, submitting referencing packs to Compliance, and supporting candidate attraction and conversion for hourly roles at London Heathrow and London City sites. The role reports to the Shared Services and Recruitment Manager and may involve travel to other sites or events.
This position is integral to the smooth operation of our ongoing recruitment activities within our sites.
Stakeholders:
Internal: Operations and Functional Managers, Recruitment Coordinators, HR Team, Compliance/Referencing Team
External: Service providers, Recruitment agencies, Candidates, Job Centres, Job Boards, other external stakeholders
Key Responsibilities:
* Advertising and maintaining vacancies on various job boards via our ATS.
* Collating management information (MI) weekly and monthly, and reporting findings.
* Supporting first-line screening of CVs and providing feedback to Recruitment Coordinators.
* Arranging interviews, preparing schedules, and inviting candidates.
* Conducting initial phone screenings as needed.
* Preparing recruitment packs for the Compliance and Referencing Team.
* Assisting with interview feedback.
* Gathering and following up on employment documents (Right to Work, HMRC Forms, Criminal Checks).
* Providing general administrative support to the recruitment team.
This list is not exhaustive and duties may vary depending on location and role complexity.
Qualifications and Experience:
* Experience in a fast-paced administrative role.
* Experience with job boards.
* Experience working with external agencies is desirable.
* Resilience and ability to work in a dynamic environment.
* Experience with ATS systems preferred.
* Experience in the aviation sector is advantageous but not essential.
Skills and Attributes:
* Excellent attention to detail.
* Strong communication skills.
* Networking and relationship-building skills.
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