To apply for this position, please email your CV and cover letter to vacancy@community-tu.org or call us on 01332 378 032.
Are you the right applicant for this opportunity Find out by reading through the role overview below.
Closing date: Friday 7th November
Salary: £27,993.16 plus Benefits
The Sector Administrator will form part of Community's Central Administration Team and specialise in providing professional administrative support to National Secretaries and the union's Health & Safety and Equalities senior leads.
This role will play a key administrative part in supporting the union's industrial sectors & activities while coordinating meetings, conferences, communications, and delegate arrangements for external events.
Responsibilities will include:
* Provide day-to-day administrative support for National Secretaries in relation to industrial sectors and National Departments (Equalities, H&S, Organising Depts)
* Draft, format, and distribute sector newsletters, updates, and other communications to reps and members.
* Maintain accurate records, databases, and mailing lists for the relevant sector(s) and Health & Safety and Equality Departments.
* Provide administration support and serve as point of contact for ballot situations.
* Organise Sector / National Dept committee meetings and conferences, including booking venues, travel and accommodation, arranging catering, and managing delegate registrations and expense claims.
* Prepare and distribute agendas, papers, and other meeting documentation
* Attend meetings to take accurate minutes and produce clear, timely records.
* Coordinate Community's delegations to conferences, including TUC equality and Health & Safety conferences and other external events.
* Manage delegate nominations, travel arrangements, and accommodation bookings.
* Ensure relevant briefing materials are prepared and distributed to delegates in advance.
* Work collaboratively with other members of the Central Administration Team to ensure consistency and efficiency across administrative processes.
* Maintain confidentiality and handle sensitive information in line with union policy.
* Undertake any other administrative tasks that may be reasonably required to support the work of the union.
Skills and Experience
* Experience within a high-level administrative role with good working knowledge of Microsoft Office and Management Information Systems
* Strong organisational and planning skills with the ability to manage multiple priorities and secure deadlines
* Experience with event planning (training courses, conference & events)
* Excellent written and professional verbal communication skills with attention to detail and ability to compile and impart information
* Ability to work independently and as part of a team.
* Compliance with the union's GDPR & Confidentiality policies and practices Personal Qualities & Understanding
* Understanding of (or awareness of) good trade union principles, structures, beliefs
* & ethos
* Strong awareness & commitment to equal opportunities and valuing diversity
* A commitment to Community Vision & Mission Charter