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Senior Clerical Officer - Primary Behaviour Support & Provisions, Portadown
Client: Education Authority
Location:
Job Category: Other
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EU work permit required: Yes
Job Reference: 5ed71099aa73
Job Views: 3
Posted: 08.05.2025
Expiry Date: 22.06.2025
Job Description:
JOB PURPOSE
* To provide efficient and effective administrative, clerical, and secretarial support to staff within the Primary Behaviour Support and Provisions.
* The post holder should be capable of working as part of a team, display commitment, initiative, and handle confidential material. Flexibility and high-quality support within deadlines are essential.
FUNCTIONAL LINKS WITH
* Other services within the Education Authority.
* Other users of the service.
* Other agencies as appropriate.
The post holder will maintain contacts within well-defined terms of reference.
MAIN DUTIES AND RESPONSIBILITIES
1. Supervision
2. Allocate, control, and monitor work of staff.
3. Identify and provide on-the-job training.
General Administrative Processes and Records
* Provide administrative, clerical, and secretarial support.
* Develop and maintain manual and computerized information systems.
* Maintain pupil records using EMS (Capita One), SIMS, and other systems.
* Support research and investigations as required.
* Assist in collating data and statistical information.
* Prepare correspondence and support materials for courses.
* Maintain effective recording and filing systems.
Purchasing and Supplies Administration
* Use of (EA One) iProcurement system.
* Monitor requisitioning, ordering, and resource distribution.
* Arrange equipment maintenance and develop inventory.
* Process invoices following procedures.
Finance
* Maintain petty cash.
* Assist with financial procedures and processing claims/invoices.
* Manage monies related to the EOTAS centre.
Reception, Secretarial Duties
* Respond tactfully to queries and issues.
* Disseminate information within the service.
* Handle communications and manage post.
* Greet visitors and organize meetings and diaries.
* Communicate with staff and external agencies.
Other Duties
* Undertake other duties as required.
* Maintain confidentiality and GDPR compliance.
* Follow EA policies and procedures.
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