£12.71 per hour
Location: Newtownabbey
37.5 hours per week, Monday to Friday
About the Role
We are seeking a reliable and highly organised Personal / Team Secretary (Band 3) to provide comprehensive secretarial and administrative support The post‑holder will play a key role in supporting the day‑to‑day management of the office, ensuring the smooth delivery of a high‑quality administrative service.
This is a varied role requiring strong organisational skills, attention to detail, discretion, and the ability to manage competing priorities in a busy healthcare environment
Key Responsibilities
* Provide full secretarial support to the Team Leader, including diary and meeting management
* Type reports, correspondence, letters, forms, and minutes to a high standard using digital dictation or handwritten notes
* Arrange and support meetings, including minute taking and distribution of documentation
* Manage incoming and outgoing mail, telephone calls, emails, and enquiries
* Act as a key point of contact for internal and external enquiries
* Maintain accurate records, filing systems, and electronic databases
* Manage shared email accounts and send correspondence on behalf of senior staff where agreed
* Input, retrieve, and maintain data on computerised systems
* Liaise with external agencies and multidisciplinary teams appropriately
* Support complaint processes, including organising and minuting meetings and collating responses
* Maintain petty cash and carry out cash‑handling duties where required
* Collect, collate, and report statistical information as required
* Develop and maintain spreadsheets and databases using Microsoft Office
* Provide cover for clerical colleagues during periods of absence or high workload
* Maintain strict confidentiality at all times
* Participate in training and support effective team working
Essential Criteria
Applicants must meet one of the following:
Option 1
* 4 GCSEs (Grades A*-C), including English (or equivalent)
* 1 year’s paid clerical experience in an office environment, including use of Microsoft Office
* 1 year’s minute‑taking experience (for applicable posts)
OR
Option 2
* English GCSE (Grade A*-C) or equivalent
* 2 years’ paid clerical experience in an office environment, including use of Microsoft Office
* 1 year’s minute‑taking experience (for applicable posts)
Work‑based examples must be clearly demonstrated on the application form.
RecCoLisburn