Learning Resources Assistant with Administration
Term time only, 20 hour per week. Grade 5, (£10,076 per year)
We are looking to appoint individuals with a proven track record in providing excellent administration service to a variety of ‘customers’ in a busy office environment. It is essential that the applicants for this role are organised, able to multi task, work flexibly and have a ‘can do’ approach.
Purpose of post
The postholder will be responsible for the School’s Reprographics area and to provide a range of administrative support services, as a member of the Administration Team, to ensure the efficient and effective day-to-day running of the School. With an emphasis on customer service, the postholder will be required to provide effective and efficient operation of the School’s learning resources/reprographics area, providing learning resources materials for departments. Will support the admin team where necessary answering and directing incoming calls, taking messages for unavailable staff, forwarding messages and placing outside calls; deal with external and internal enquiries, either via the phone or at Reception and welcome visitors to the School; be responsible for the distribution of incoming post to subject departments and individuals, as well as the despatch of outgoing post; provide administrative support to the school, working flexibly across a range of functions. Undertake student facing ‘helpdesk’ functions as an essential member of the Administrative Team.
Core Responsibility
Produce learning materials for teaching. This could include booklets, posters, items for classroom displays
Ensure that stocks of resources and materials (paper, laminating materials) is monitored and replenished where necessary
Work with Heads of Department’s to agree requirements, deadlines and priorities
Be the main contact for our photocopier supplier liaising regarding servicing, stocks, and repairs • Responding to telephone/email enquiries from parents and public. Ensure all queries are dealt with effectively, sensitively and confidentially, taking the initiative to identify and handle issues that arise on behalf of the leadership team and others
Work with Attendance Administrator to update school data base (Arbor) as required, covering for absence when appropriate
Manage and send whole school/year group/class messages
Communicate to the wider team via the radio and other means i.e. premises, IT, SLT
General Administrator Responsibilities
Support the Admin Office team in carrying out the day-to-day administrative requirements of the Senior Leadership Team and teaching staff.
Administrative duties such as producing letter, emails, photocopying, filing, etc.
To understand GDPR and Confidentiality.
To be flexible and highly organised.
To work to deadlines in a calm and confident manner when under pressure.
To use ARBOR on a daily basis for school administration.
To use all other school database facilities in order to carry out various tasks (e.g. parentpay).
Organisation & Supervisory Tasks
Demonstrate and assist in the safe and effective use of specialist equipment / materials.
Provide specialist advice and guidance as required.
Organise and participate in the organisation and movement of furniture within the building.
Where appropriate to organise and administer the use and maintenance of all school vehicles and to carry out driving duties when required by the Headteacher.
Other Responsibilities
Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
Be aware of and support difference and ensure equal opportunities for all.
Contribute to the overall ethos / work / aims of the school.
Appreciate and support the role of other professionals.
Attend and participate in relevant meetings as required.
Participate in training and other learning activities and performance development as required.
For further details and an application pack please click "Apply on our website