Personal Secretary - Band 3
Branch: Foyle Area
Location: Gransha, Lakeview Hospital, Derry/Londonderry
Directorate: Adult Mental Health & Disability Services
🚀 Overview
* Hourly Rate: £12.31 per hour
* Contract Type: Temporary ongoing
* fullTime Monday - Friday 9-5
🔹 Key Responsibilities
* Provide comprehensive secretarial and administrative support to senior staff and department teams.
* Manage diaries, appointments, and travel bookings.
* Draft correspondence, reports, and presentations.
* Coordinate meetings, including minute-taking and relevant follow-up.
* Deliver reception and telephone cover, acting as a courteous and professional point of contact.
* Maintain accurate and confidential records in line with data protection policies.
* Liaise effectively with internal/external stakeholders, including colleagues, service users, and professionals.
* Support departmental workflow to ensure smooth operational efficiency.
📋 Essential Criteria
* Minimum 5 GCSEs (A-C), including English Language and Mathematics or NVQ Level 2 in Business Administration (or equivalent).
* At least 1 year's secretarial or administrative experience, or 3 years' general office experience.
* Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
* Strong organisational, time-management, and communication skills.
* Ability to handle confidential information with discretion.
* Excellent customer-service focus and experience working within a team environment.