We are 4Com; an award winning, market leading telecoms company that are currently going through an exciting period of growth.
We are seeking an Executive Assistant to provide executive and administrative support to the Managing Director, UC & BI. You will work alongside the MD’s leadership team inclusive of People & Finance Partners. The ideal candidate will thrive in a fast-pace and complex environment and would need to demonstrate adaptability, resilience, with a proactive approach to problem-solving. Previous experience as an Executive Assistant would be advantageous.
Benefits for an Executive Assistant to work with 4Com include:
* A competitive starting salary of up to £45,000 DoE
* An exciting role for personal and professional development.
* 24 days holiday + bank holidays. (Increasing by 1 day each year)
* Refer a friend scheme.
* Vodafone Advantage Discount.
* Monthly Company Targeted Draw and Incentivised Lunches.
* Discounted Gym Membership.
* Employee Assistance Programme.
* Company pension.
In return for this, we are looking for someone who has:
* Understanding of how large-scale functions (e.g. Sales, Operations, Lead Generation, Business Intelligence etc.) operate within a corporate environment.
* Strong computer literacy, particularly in Microsoft Office
* Expertise in managing highly complex and changeable schedules
* High level of accuracy and meticulous organisation.
* Ability to build strong, trusted working relationships across all levels of the organisation and externally.
* Exceptional prioritisation and decision-making skills, with the ability to balance competing demands.
* Ability to handle sensitive and highly confidential information with discretion
* Willingness and ability to travel between O2 Daisy offices as required.
* Comfortable with change and fast-paced environments.
* Gravitas; able to hold leadership accountable.
* High attention to detail.
As a some of the responsibilities will include:
* Communication Management: Handle all communications with confidentiality and accuracy, ensuring messages are appropriately redirected and tracked.
* Event & Visit Coordination: Plan and manage the MDs visits, townhalls, and operational site events, including logistics, technology setup, hosting, and hospitality.
* Diary Management & Prioritisation: Oversee and prioritise diary arrangements for internal and external meetings, ensuring all commitments are met punctually. Manage travel and accommodation logistics, ensuring the MD is fully prepared for each engagement. Anticipate and adapt to changes in the schedule, rescheduling and addressing conflicts to maintain a seamless workflow.
* Document & Briefing Preparation: Collate and prepare meeting papers, business updates, and operational briefings in a timely manner, including materials for leadership meetings, ET updates and Board activities where required.
* Email & Correspondence: Efficiently manage emails, telephone queries, and correspondence, preparing draft responses and dealing with issues as appropriate. Act as the main point of contact for stakeholders, ensuring focused priorities and clear communication.
* Meeting Support: Take accurate minutes and action points, updating and distributing them to attendees to ensure deadlines are met.
* Presentation & Reporting: Create professional PowerPoint presentations, Excel trackers, reports, and briefing packs to agreed standards and deadlines.
* Governance & Compliance: Ensure adherence to corporate governance, promoting consistency and best practices across Operations.
* Operational Liaison: Act as a liaison on behalf of the MD with external partners, suppliers, regulators, and industry stakeholders as required.
* Partnership with MDs Leadership Team: Work closely with the MDs Leadership Team, inclusive of People & Finance Partners to ensure delivery of priorities and a smooth operating rhythm.
* Collaboration with Executive Committee EAs: Partner with other O2 Daisy CRO / ET EAs / PAs to provide cohesive support across the leadership team.
* Role Modelling: Serve as a role model for within the EA / PA community, demonstrating best practices and fostering collaboration.
* Documentation & Organisation Charts:Ensure correct filing of the MDs documentation and maintain accurate organisation structure charts for Operations.
Should you feel that this role is your ideal next job opportunity, please get in touch with us today.
Please note, full ‘Rights to Work in the UK’ checks will be completed during the interview process.
About Us
4Com Technologies Limited has been supplying phone systems to UK businesses for over 25 years. We are cutting-edge innovators, with the development of a globally unique handset, HiHi. We are a creative, aspirational team working together to supply telephone systems bespoke to each business with a service tailored to their needs. We encourage a positive, can-do spirit balanced with operational focus and competitive drive to be the best we can be.
Our customers and those who work with us are our priority and we are ever aware of the importance that to succeed, our team need to feel motivated and happy. When seeking new team members, we look for open, honest, caring, and focused individuals who are keen to join a fast-paced business and contribute to its continued success.
4Com Technologies Limited is committed to promoting equal opportunities in employment. Any job applicants will receive equal treatment in the recruitment process and 4Com Technologies Limited will not discriminate unlawfully. Recruitment processes are conducted based on merit, abilities, and qualifications. Any requests for feedback should be made and will be responded to in writing.
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