GSK remains committed to achieving bold commercial ambitions for the future. By 2031, we aim to deliver £40 billion in annual sales, leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally.
Our Ahead Together strategy is centred on early intervention to prevent and alter the course of disease, thereby protecting people and supporting healthcare systems.
Our diverse portfolio consists of vaccines, specialty medicines, and general medicines.
Through continuous innovation and a dedicated focus on scientific and technical excellence, we strive to develop and launch new, groundbreaking treatments that address critical health challenges.
Job Purpose
Provide a high calibre executive support to the CEO of GSK.
This role manages complex executive operations and acts as primary interface with senior internal and external executives, Non-Executive Directors and engagement with government officials, investors and media.
Executive Office Management
1. Manage the CEOs multi-time-zone calendar, anticipating priorities and resolving conflicts efficiently and authoritatively.
2. Co-ordinate international travel including end-to-end multi-country itineraries, visa processes, and logistics, including Security where appropriate, ensuring compliance and cost efficiency. Will require out of hours oversight when necessary.
3. Apply sound judgement to address issues on the CEO’s behalf, using in‑depth knowledge of their work and priorities.
4. Prepare documentation, briefings and talking points etc in advance of key meetings, in conjunction with the CEO Office.
5. Handle high-volume workload efficiently by setting clear priorities and maintaining consistent quality.
6. Oversee CEO’s email and correspondence, ensuring timely responses, triaging appropriately and track actions to closure.
7. Managing the Assistant to the Senior Executive Assistant, including delegating tasks as appropriate.
Stakeholder Engagement & Communications
8. Build trusted relationships across countries and cultures, representing the CEO’s office with professionalism.
9. Respond efficiently to internal queries and support engagement in key forums.
10. Mentor colleagues and contribute to leadership within the administrative community.
11. Manage sensitive information with highest level of discretion.
Project Coordination
12. Organise and oversee logistics for complex meetings, conferences and visits, collaborating with internal and external parties, including onsite support at external Executive Committee meetings as appropriate.
13. Collation of all time sensitive papers for CEO review, e.g. Quarterly Results and Board papers.
Office Operations & Process Excellence
14. Manage accurate records, expenses, purchase orders and vendor activities.
15. Compile and submit the CEO’s T&E expenses via Concur, on a timely basis, ensuring compliance to GSK’s T&E policy.
16. Review T&E expenses submitted by the Executive Committee, highlighting any compliance issues or concerns to the CEO prior to approval.
Skills And Competencies
17. Technical Proficiency: Advanced knowledge of MS Office (Word, Excel, PowerPoint, Outlook) and virtual meeting tools along with GSK company systems (CERPS/Fiori, SharePoint, Concur, Workday, BoardVantage).
18. External focus: Familiar with external business landscape, media and investor environment, confident in engaging with senior executives, government officials, investors, and the media.
19. Internal focus: Strong understanding of CEO’s strategic agenda to support effective prioritisation.
20. Development: Proactive in staying current with new technologies, tools and best practices to enhance executive support.
21. Professional presence: Represent GSK’s culture and values, demonstrate confidence, polish and executive presence.
22. Proactive thinking: Anticipate needs, navigate complexity and operate at pace with minimal guidance.
23. Confidentiality: Handle highly sensitive information, collaborating closely with high profile board members, government officials, investors and media.
24. Collaboration: Mentor and support other Executive Committee Assistants.
Job-Related Skills/Background
25. Proven experience supporting C-suite executives / Board level.
26. Strong engagement with board members, senior executives, government officials, investors and media.
27. Qualifications or proven experience in administration and key software packages (Word processing, PowerPoint, spreadsheets and databases).
28. Strong English and Mathematics (A Level/GCSE or equivalent).
29. Analytical capability with strong organisational skills and meticulous attention to detail.
30. Excellent interpersonal skills with a strong understanding of organisational dynamics.
31. Broad administrative knowledge and the ability to prioritize effectively under tight deadlines.
Working pattern
This is a hybrid role based in GSK HQ, in London, United Kingdom. You will spend regular time on-site to support face-to-face meetings and events.
Why GSK?
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive.
We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.
People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.
GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.