Facilities Manager – Facilities Management
Location: Edinburgh
The Role
Assistant Facilities Manager to support Royal Edinburgh Hospital, ensuring day‑to‑day delivery of services, supporting the Project and Facilities Manager, managing subcontractors across projects.
What You Will Be Doing
* Provide day‑to‑day support for Royal Edinburgh Hospital and deal with enquiries by Clients, Customers, Galliford Try staff etc.
* Ensure the provision of services by sub‑contractors is carried out in accordance with the requirements of the roles and all Health and Safety regulations and GT standards.
* Carry out reviews of all sub‑contractors across applicable GTFM projects to ensure all current legislation, regulations and GT standards are being met.
* Ensure that all contractors engaged by GTFM on site carry out works in accordance with all Health and Safety regulations and GT standards; review works and monitor standards including Rams reviewed, remedial actions, filling and storing of report sheets within the folder structure.
* Monitor the reporting of events and tasks raised to the Help Desk and follow through to completion; report any remedial actions to FM Manager.
* Monitor and ensure all actions identified from subcontractor's service / insurance reports are actioned; report any remedial actions to FM Manager.
* Ensure the provision of cover for REH & ELCH Site rota Engineers within the projects during periods of sickness and holidays as directed by the GTFM Line Manager.
* Assist in the training of new employees engaged by GTFM.
* Cover for the Facilities Manager/ Contract manager within the project during periods of sickness and holidays.
* Assist the Facilities Manager in all aspects of the Project where required including producing reports, life‑cycle planning – terms of agreements – onboarding of new suppliers/subcontractors etc.
* Ensure access to sub‑contractors' portals.
* Coordinate and administer COSHH requirements and ensure stock levels are maintained.
* Deal with electronic communications and undertake admin services as required in accordance with Galliford Try policies.
* Assist in the generation of Galliford Try invoices to clients and other recipients of Galliford Try services.
* Ensure Purchase Orders are raised to meet the business requirements.
* Complete monthly H&S reports, including compliance trackers and project reports.
* Ensure NEMOs are being completed by SPMs and logged on the system.
* Assist Facilities Manager in maintaining waste records and updating the SWMP.
* Ensure timesheets are actioned promptly to allow for in‑month payments.
* Support engineering transport requirements, e.g. servicing & maintenance of vans and cars.
* Assist with the completion of CORs & MDs.
About You
* Excellent verbal and written communication skills.
* Excellent commercial awareness in PFI, PPP, Hub and contracts.
* Strong paymech knowledge.
* Excellent communication skills with the ability to work and communicate with stakeholders.
* Strong management and leadership skills.
* Strong analytical and problem‑solving skills.
* The ability to prioritise workloads to meet deadlines.
* Aware of individual Health and Safety responsibilities and adheres to company health and safety policy and procedures.
* Able to demonstrate significant managerial experience in Facilities Management or related field.
Our Benefits
* Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays.
* A wide range of corporate discounts.
* Cycle‑to‑Work schemes.
* Comprehensive pension plan.
* Regular Save as You Earn share purchase scheme.
* Private medical scheme options are available for all salaried employees and the employee assistance programme also provides free 24/7 support to those who need it.
* Paid for yearly membership to one recognised professional association relevant to your role.
Additional Information
Galliford Try welcomes applications from candidates who would like to work full‑time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.
For more information on this role or to enquire about other positions available within our Specialist Services business, please contact Skyemarie Bree on Skyemarie.Bree@gallifordtry.co.uk.
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