We have a requirement for a proactive Personal Assistant to join us on a permanent basis. You will look after the Marketing Director who is primarily based at our Oxford office located within the grounds of Blenheim Palace in Woodstock. However, this role can be based in our Oxford, Reading or Bristol Offices.
Role responsibilities
1. Manage inboxes sorting & responding to emails as appropriate, highlighting items for urgent attention and fielding speculative approaches
2. Meet and greet internal & external guests at all levels of seniority
3. Process expense claims including mileage, corporate expenditure and completing timesheets.
4. Produce documents, presentations and reports as needed
5. Minute-taking including follow up action tracking and completion
6. Provide extensive diary management, ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business/Marketing Director's needs.
7. Organise meetings and events, coordinating with other offices, suppliers and other stakeholders
8. Flexibility to support the changing priorities of the diaries.
9. Maintain confidentiality, trust and integrity at all times, including in the management of sensitive documents, communications and enquiries
10. Arrange internal and external appointments.
11. Manage purchase orders and invoices from various s...