The Opportunity
We are recruiting for an experienced and highly organised Office Administrator / Receptionist to join a busy regional office within a well-established construction business.
This is a pivotal role acting as the central point of contact for the office, ensuring the smooth day-to-day running of administrative, front-of-house, and operational functions. You will play a key part in supporting both office and site-based teams, maintaining a professional and efficient working environment at all times.
The Role
This is a varied and hands-on position requiring a proactive individual who can take full ownership of office administration, manage multiple priorities, and operate with a high level of autonomy.
You will be responsible for everything from front-of-house duties and document control through to facilities coordination and supporting project teams.
Key Responsibilities
Front of House & Office Coordination
Act as the first point of contact for visitors, staff, and external stakeholders
Manage calls, enquiries, and correspondence
Coordinate meeting rooms, bookings, and hospitality
Maintain a professional and organised office environment
Manage deliveries, post, and couriers
Office Administration & Operations
Oversee day-to-day office administration and organisation
Manage diaries, meeting schedules, and internal coordination
Order office supplies and manage consumables
Support onboarding of new staff and office setup
Maintain internal systems, trackers, and records
Handle general admin tasks including document preparation and reporting
Document Control & Filing
Maintain structured digital and physical filing systems
Ensure accurate record-keeping and document management
Archive and retrieve documentation efficiently
Support scanning, cloud storage, and document tracking processes
Ensure compliance with data protection and document control procedures
Health, Safety & Compliance
Support office health & safety processes and documentation
Maintain H&S records, notice boards, and compliance documentation
Assist with audits and ensure documentation is up to date
Coordinate fire safety procedures, drills, and compliance checks
Facilities & Office Management
Manage office maintenance schedules and contractor coordination
Obtain quotes and arrange repairs where required
Oversee cleaning, utilities, and general office services
Maintain budgets, petty cash, and office cost tracking
Ensure IT and office equipment is set up and functioning
Project & Business Support
Assist with project documentation including warranties and appointments
Support timesheets, expenses, and reporting processes
Coordinate training schedules and internal communications
Assist with newsletters, reports, and internal updates
Maintain project and contractor records
Requirements
Strong experience in administration / office management (construction experience beneficial)
Excellent organisational and multitasking skills
Confident working independently and taking ownership of responsibilities
Strong communication and interpersonal skills
High attention to detail and accuracy
IT Skills:
Microsoft Office (Word, Excel, Outlook, PowerPoint)
Key Attributes
Proactive and self-motivated
Professional and approachable
Strong time management and prioritisation skills
Able to work in a fast-paced environment
Solutions-focused with a “can-do” attitude
What’s on Offer
Permanent role within a stable and growing construction business
Varied and engaging position with real responsibility
Supportive team environment
Long-term career stability and development