Academic Manager (Fixed Term Summer Contract)
1. Contract
Company Description
ALPADIA’s mission is to encourage language development through immersion and to expand the horizons of our students and staff.
Our vision for your employment is an exciting opportunity to grow your professional and personal skills as an educator and youth practitioner.
Deepen your understanding of child development by applying solution-focused Positive Behaviour Support strategies and conflict resolution techniques to create a stimulating and supportive learning environment.
Stay ahead in the field of education and youth practice with our professional development programme designed to advance your career.
You will get the opportunity to work in an international team of like-minded, positive people who are dedicated to making a difference through their work.
ALPADIA employment reflects our values of integrity, support, diversity, knowledge growth, and opportunity.
In we welcomed 64 different student nationalities to the UK and we are proud of creating this uniquely diverse working environment for our staff members.
Job Description
Join ALPADIA’s team this summer for an unforgettable experience! We’re seeking committed and passionate individuals who can engage and inspire young students while looking for a rewarding and enriching experience themselves.
As an Academic Manager, you will take charge of delivering our English programs at ALPADIA, leading the teaching team to uphold high standards and effectively manage teacher/student ratios. You’ll oversee English language instruction at our camp, ensuring quality and providing EFL teachers with the support they need to deliver exceptional lessons. Your initiative will help attract and retain exceptional educators who bring out the best in their students.
Paid training is provided, offering support and development to help you succeed in this role.
Key responsibilities
General
2. Be responsible for the overall management of the camps’ academic department.
3. Ensure that all classes are correctly staffed, and that both internal and external guidelines are met with regards to student/teacher ratios.
4. Deploy teachers based on their skills and experience, ensuring alignment with student characteristics (level, age, nationality), classroom setup and course requirements.
5. Ensure that academic files, including academic planners, test results level changes, observation forms and staff records are filled out promptly and kept up to date.
6. Prepare end-of-course certificates for all our students, including tailored remarks from the teachers.
7. Ensure all lessons start and finish on time.
8. Ensure all classrooms are ready and set up for lessons every day.
9. Liaise with the Welfare Manager to ensure all students are attending the morning academic programme.
10. Monitor student attendance and punctuality; address any issues of absence or lateness promptly.
11. Lead a daily Teacher’s Meeting, minuting important points raised and discussing as appropriate.
12. Attend weekly inter-camp academic meetings.
13. Be responsible for Day One organisation (including testing and induction for new students where necessary).
14. Collect weekly teacher and student feedback.
15. Ensure all ICT equipment is fully functioning prior to the start of camp and assist Teachers in the use of it.
16. Work with other managers to ensure classes are covered in case of Teacher sickness or absence.
17. Be proactive about both your personal and professional development including attendance, completion of all compulsory training sessions and to actively participate in any training offered.
18. Liase with the Camp Manager, Welfare Manager and the Activity Manager to ensure the smooth running of the camp.
19. Read, understand, and sign any relevant risk assessments as required.
20. Undertake other duties as deemed necessary by your line manager.
Teaching
21. Ensure that ALPADIA curriculum is being adhered to.
22. Understand and be able to respond to questions about ALPADIA curriculum.
23. Ensure all language tuition is appropriate to a young learner camp environment.
24. Show initiative to ensure the syllabus is adapted to meet the specific needs of ALPADIA students.
25. Lead the teaching team and provide daily guidance, support and training.
26. Be approachable for day-to-day support, with clear channels for communication established with both teachers and students.
27. Encourage the sole use of the target language in classrooms wherever possible, both from the students and the other teachers.
28. Maintain at all times proper levels of student discipline, safety, and welfare, highlighting any issues to the Camp Manager.
29. If necessary, prepare and teach your own classes to a high standard, with a keen understanding of cultural sensibilities, to ensure all lessons stretch and inspire our students.
30. Deliver interactive CPD workshops to teachers on weekly basis.
31. Create new or amend existing CPD Session Content to address any issues raised in observations and feedback.
32. Complete all lesson observations of teachers, focusing on their continued professional development.
33. Identify the training needs and areas for improvement and provide tailored support based on teacher/student feedback, complaints or observations.
34. Pay particular attention to guiding inexperienced teachers, ensuring adequate support is provided to those exhibiting weaknesses in classroom performance.
35. Lead and assist with the training and induction of the teaching team.
36. Demonstrate leadership of department ensuring teaching output is of the highest possible standard.
Welfare
37. Safeguard and promote the wellbeing of all students in our care.
38. Understand child protection and safeguarding policies of the country.
Customer Service
39. Liaise with the Camp Manager to resolve any instances of issues, questions, concerns raised by students, agents, parents, or other stakeholders.
40. Provide exceptional customer service to both internal and external customers at all times.
HR
41. Ensure that all staff are fully and properly inducted and that they have operational knowledge of procedural documents and ALPADIA policies relevant to their role
42. Have a good working knowledge of managed staff job descriptions and procedures associated with their role
43. Liaise with the Recruitment Officer on matters of staff pay, holiday, sickness and other related HR issues
Qualifications
Skills and Experience
Essential
44. Level 6 Qualification - Examples:
45. TEFLQ Status – Examples: DELTA, Trinity Dip. TESOL, MA/MSc in ELT/TESOL/Applied Linguistics or equivalent
46. 3 years of EFL teaching experience
47. Experience in teaching a variety of levels
48. A sound knowledge and experience of teaching 10 to 17-year-old students
49. Ability to relate to and build rapport with international students
50. Demonstrates a passion for teaching and inspires students to learn
51. Exceptional customer service ethos
52. Proven leadership skills
53. Ability to work effectively on an individual basis and as a member of a team
54. Proven ability to multitask and manage conflicting priorities
55. Proven ability to work effectively under pressure
56. Ability to deal with and resolve a high volume of queries efficiently
57. Ability to find and present solutions to problems
58. Strong attention to detail and high level of data accuracy
59. Excellent organisational skills
60. Excellent communication and interpersonal skills with a client focused approach
61. High level of patience and approachability
62. Ability to be flexible and adapt where required
63. Understanding of child protection and safeguarding policies
64. Experience in administration work (preferably in an ELT environment)
65. A high degree of IT competency - Outlook & MS Office (specifically Excel)
Desirable
66. Level 7 or Level 8 Qualification - Examples:
Additional Information
We offer you:
Competitive salaryA Monday to Friday timetable, with working hours between 08:00 and 16:30An unforgettable experience in a dynamic atmosphereAn international working environmentAttractive bonus options for returners and the possibility of career progression