Location: Totnes, Devon
Contract: Permanent, 37.5 hours per week
Salary: National Minimum Wage
Closing Date: 30th September 2025
Job Description
We have an exciting opportunity for a Administrative Assistant to join our Totnes team!
This role is to provide administrative support to a team of accountants and the partners, undertaking clerical tasks such as but not limited to; reception duties including greeting clients and taking calls, filing, assisting with adhoc tasks from other departments and general administration duties such as data entry, typing and creation of documents.
This role would suit someone who enjoys administration tasks and likes to be part of various functions within the business and takes ownership for work undertaken and being proactive in their approach
Role & Responsibilities
* Ensure efficient operation of the general office
* Welcoming visitors, answering telephone calls in a timely, friendly, professional and proficient manner
* Dealing with queries from clients, filtering calls accordingly
* Monitoring the meeting room calendars and room bookings
* Booking of boardrooms and preparing them for meetings
* Keeping the reception areas and meeting rooms tidy
* Assisting with administrative tasks to support departments across the business
* Managing documentation, keeping files well organised and easily accessible
* Provide support to accountants in undertaking their role
* Organising and scheduling meetings between colleagues, partners and managers
* Providing effective support to colleagues, partners and managers
* Supporting the billing function across departments and sending bills to clients
* Supporting with our filing function and distributing client files as required.
* Managing the incoming and outgoing post each day
* Supporting the courier run between offices and returning client records
* Data entry and maintaining records
* Removal of shredding material for old paperwork and files
* Providing effective support to colleagues, Partners and managers
Required Experience
* 5 GCSEs C (4) or Above, including English and Maths
* Pro-active and highly resourceful
* Ability to show initiative and work within a team.
* Ability to manage deadlines and prioritise work effectively
* Good communication and interpersonal skills that enable you to build rapport with people at various levels across the workforce and client base
* Ability to work efficiently and effectively with a high degree of attention to detail
Desired Skills
* Receptionist experience
* Administrative / finance based experience
* Knowledge of accounting software such as Sage, Quickbooks or Xero
* Accounts production software such as CCH desirable but not essential
* Full UK Driving Licence
* 1 extra holiday day for Christmas
* An additional 0.5 days holiday after each year
* Flexi time
* Access to a 24 hour employee helpline
* Payment of 1 professional subscription per year
* Fully funded training qualifications
* Training bonuses for students
* Parking permit salary sacrifice
* Employee referral bonus of up to £1500
* Dress down Friday
* Wellbeing team
Company Culture:
We pride ourselves on fostering a supportive and inclusive work environment where every team member can thrive. Our culture emphasises continuous learning, professional development, and work-life balance. We encourage collaboration and innovation, ensuring that everyone feels valued and heard. Our team enjoys a friendly atmosphere with social events and a commitment to employee well-being.
How to Apply:
If you meet the above criteria and are looking for a new challenge, please send your CV and cover letter to recruitment@darnells.co.uk
We are an equal opportunity employer and welcome applications from all backgrounds. We believe in fostering a diverse and inclusive workplace where everyone can thrive.
Apply Now
Newton Abbot (Head Office)
3rd Floor, The Forum, Barnfield Road
Exeter
Devon
EX1 1QR
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