Location: Birmingham, UK
Employment Type: Full-time, 12-Month Fixed Term Contract (Maternity Cover)
Salary: £32,000 – £35,000 per annum
Working Pattern: On-site, Monday to Friday
Start Date: ASAP
The Opportunity
We’re currently supporting a leading creative production studio in the search for a Bid Coordinator to join their Birmingham-based team. Specialising in the design and build of immersive environments and live experiences, this company delivers high-impact projects for global brands in the creative and construction sectors.
This is a 12-month maternity cover role, ideal for someone with 5-7 years of solid bid coordination experience, who thrives in a fast-paced, creative environment. Immediate availability is essential.
Key Responsibilities
* Manage the full end-to-end bid process – from identifying opportunities to final submission
* Analyse RFPs, RFQs, and ITTs for compliance and bid strategy alignment
* Liaise with internal departments (design, project management, estimating, leadership) to gather accurate content
* Write, format, and submit compelling, high-quality proposals, capability statements, and supporting documentation
* Coordinate commercial content including cost breakdowns and timelines
* Maintain a centralised library of bid assets, case studies, and team CVs
* Ensure all bids are client-tailored, visually on-brand, and submitted on time
* Contribute to post-submission reviews and improvements
What We’re Looking For
* Minimum 2 years’ experience in a bid coordination role (5-7 years preferred)
* Background in creative industries, construction, or themed/technical environments advantageous
* Excellent written communication with a strong eye for grammar, layout, and detail
* Proficient in MS Office (especially Word and Excel); InDesign experience highly desirable
* Confident interpreting scopes, drawings, and technical documentation
* Highly organised, deadline-driven, and calm under pressure
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