Brook Street Recruitment is working with our client in Ballyclare to recruit a Sales Administrator.
Reporting to the Sales Manager, this is an exciting opportunity to join a successful business and provide valued key support to our central department.
Duties
* Place and monitor new vehicle orders using brand manufacturer IT systems.
* Set up customers in relevant systems for accurate invoicing.
* Plan orders effectively at the factory and liaise with suppliers, amending orders as needed.
* Manage purchase orders and coordinate with external and local suppliers.
* Communicate progress, manage risks, and update all key stakeholders regularly.
* Ensure compliance with homologation and Whole Vehicle Type Approval legislation.
* Register and tax vehicles correctly and liaise with the DVLA/DVSA.
* Issue invoices and follow up on payments.
* Provide administrative support to our new trucks sales team - updating various spreadsheets, providing dedicated cover for other team members for holiday periods, etc.
* Maintain and update customer databases with accurate and up-to-date information.
* Perform general office duties, electronic filing, reports, and any other ad hoc duties.
Criteria
* Previous relevant sales support experience would be highly desirable.
* Previous experience of completing administrative support tasks efficiently on a daily basis within a busy office environment is essential.
* Be educated to GCSE standard or equivalent, including Maths and English.
* Be able to communicate effectively at all levels, both verbally and in writing, both internally and externally.
* PC literate with computer proficiency and demonstrable experience of using Microsoft Office packages.
* Previous experience of using a Customer Management system would be desirable.
* Possess strong organisational skills and excellent attention to detail.
* Have the ability to structure workload efficiently and adapt to changing priorities.
The working hours for this role will be 36 hours per week with flexibility regarding work pattern; however, hours must be worked daily across Monday to Friday.
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