1. ROLE SUMMARY AND DEPARTMENT OVERVIEW:
To provide Company Secretarial services to Peel Hunt Limited (an AIM-listed company incorporated in Guernsey) and its group companies, including Peel Hunt LLP (an FCA regulated entity).
2. RESPONSIBILITIES:
BOARD SUPPORT
* Assisting the Company Secretary (COO) and the Head of Governance in the organisation of, and preparation for, board and committee meetings.
This includes:
i. organising the schedule of meetings for the various governance meetings and board training sessions each year;
ii. drafting and agreeing agendas;
iii. liaising with individuals responsible for producing papers; and
iv. preparing and publishing board/committee packs via Board Intelligence.
* Prepare papers for board/committee meetings as and when required (e.g. on governance matters).
* Minuting various meetings, and record, follow up and monitor actions.
* Logistical and administrative support for non-executive directors.
* Organising the board training schedule and assisting with the induction of new board members.
* Assisting with the oversight of corporate governance policies (e.g. board committee terms of reference), ensuring they are kept up to date.
* Supporting the annual effectiveness review process, including drafting questionnaires and analysing the results.
* Other administrative support for the Peel Hunt’s boards and committees.
AGM AND ANNUAL REPORT AND ACCOUNTS
* Support the annual general meeting process, working closely with the registrars.
* Supporting the production of the annual report and notice of AGM.
STOCK EXCHANGE/LISTED COMPANY MATTERS
* RNS & FCA – assisting with the issue of standard Stock Exchange announcements, e.g. directors' dealings, major shareholder holdings, block listing, directorate changes, and notifications to the FCA.
* Maintenance of insider lists.
* Assist with share dealing requests.
* Supporting the management of Peel Hunt Limited’s share registrar and share plan administrator.
STATUTORY COMPLIANCE WORK FOR UK SUBSIDIARIES
* Maintaining statutory books and registers, and managing other key governance processes (e.g. directors' share interests, the insider dealing list etc.).
* Preparing and filing all Companies House forms including change in officers, change in share capital, filing of all the annual accounts and the confirmation statements for all UK subsidiary companies.
* Supporting the Company Secretary and Head of Governance on ad hoc projects, including changes to subsidiary company articles, corporate governance and statutory audits, group re-organisations, purchases of own shares, etc.
SHARE SCHEMES
* Assisting with the administration of share incentive schemes.
* Assisting with the payment of dividends.
OTHER DUTIES
* Assist with maintaining the governance section of the Peel Hunt website.
* Draft procedural notes for company secretarial tasks on an ongoing basis.
* Assist with providing updates on new areas of governance and company law.
* Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.
Key Capabilities and Knowledge:
* Strong academic record from GCSEs through to a 2:1 from university.
* Prior experience of working in a UK listed company secretariat is desirable, with demonstrable company secretarial experience (3-4 years).
* CGI / ICSA Qualified or Studying CGI / ICSA qualifications.
* Self-motivated, pro-active and able to manage competing deadlines.
* Flexible attitude, able to cope with unexpected and varied demands.
* Have an understanding of the regulatory environment, and values and abilities consistent with the FCA conduct rules.
Role Competencies:
* Self-starter/proactive
* Strong attention to detail
* Ability to work independently
* Effective communicator, able to work with senior executives
* Time management/ability to work to deadlines
* Effective project management and multi-tasking skills
* Minute taking skills
* Analytical and numerical skills
* High level computer literacy, including Excel
* Sound grasp of corporate governance issues
Other: This role is in scope of the Conduct Rules Regime and does not require authorisation from Peel Hunt that the candidate is fit and proper to perform the role.
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