About Us
AEP Global is a dynamic and forward-thinking organization committed to excellence and continuous improvement. We value our employees and strive to create a supportive and inclusive work environment. We are seeking a highly organized and motivated Administrator.
Job Summary
The Administrator will play a crucial role in ensuring the smooth operation of our administrative, human resources, and ISO compliance functions. This position requires a detail-oriented individual with strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.
Responsibilities
Administration:
* Manage day-to-day administrative tasks, including correspondence, scheduling, and office management.
* Coordinate meetings, prepare agendas, and take minutes as required.
* Maintain and organise office records and files.
* Handle incoming calls and emails, ensuring prompt and professional responses.
* Assist in the preparation of reports and presentations.
Accounts
* Process accounts payable invoices
* Reconcile vendor statements and resolve any discrepancies
* Maintain accurate records of financial transactions
* Assist with month-end closing activities
* Generate financial reports as needed
* Process & check completed timesheets into Excel
* Provide administration support to the General Manager & Directors as required
Human Resources
* Assist with HR as required.
ISO Compliance
* Ensure the organization complies with ISO standards and regulations.
* Coordinate internal and external audits and implement corrective actions as needed.
* Maintain and update ISO documentation and records.
* Monitor and report on ISO compliance metrics and performance indicators.
* Collaborate with department heads to implement and improve ISO processes.
* Stay updated with changes in ISO standards and communicate these changes to relevant stakeholders.
Qualifications
* Experience in Business Administration, Human Resources, or a related field.
* Proven experience in administrative, HR, and ISO compliance roles.
* Strong organizational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite and HR software.
* Knowledge of ISO standards and compliance requirements.
* Ability to handle multiple tasks and prioritize effectively.
* Strong problem-solving skills and a proactive approach.
* Ability to maintain confidentiality and handle sensitive information.
* Xero Software beneficial.
* Strong Excel background.
Preferred Qualifications
* Certification in HR or ISO compliance.
* Experience with ISO 9001, ISO 14001, or other relevant ISO standards.
* Familiarity with HRIS systems and recruitment platforms.
What We Offer
* Competitive salary and benefits package.
* Opportunities for professional growth and development.
* A supportive and collaborative work environment.
How To Apply
Interested candidates are invited to submit their resume and cover letter to cv@aep-global.com by 01.09.2025 Please include “Administration, HR, and ISO Coordinator” in the subject line of your email.
AEP Global is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We look forward to receiving your application and the possibility of welcoming you to our team! Successful candidates will be contacted to arrange an interview. #J-18808-Ljbffr