Join to apply for the Facilities Coordinator role at HubSpot.
We’re looking for a proactive, detail-oriented, and people-first Facilities Coordinator to join our London HubSpot office. This role is pivotal in creating an engaging, smooth-running office experience for our employees, visitors, and event guests. You’ll be the go‑to person for daily operations, facilities coordination, and the heartbeat behind our vibrant office.
Key Responsibilities
Facilities & Office Operations
* Ensure the day-to-day running of the office is efficient, welcoming, and aligned with HubSpot’s standards
* Liaise with building management and external vendors to manage cleaning, maintenance, and safety compliance
* Support our Physical security team, reporting breaches, managing access control and safety & welfare
* Monitor and manage office supplies, equipment, and inventory
* Coordinate desk assignments and meeting room readiness
* Ensure health & safety practices are followed and documented
* Oversee incoming and outgoing mail, courier services, and deliveries
* Maintain a clean, organized, and productive work environment
Workplace Experience
* Be the first point of contact for employees, new hires, and visitors
* Welcome guests and create a seamless visitor experience
* Assist with onboarding logistics for new team members (desk setup, access badges, welcome kits, etc.)
* Support internal communications for office updates, policies, and event announcements
* Champion our office culture by contributing to a fun, inclusive, and collaborative environment
Event Support
* Provide operational support for internal and external events held in the office, including infrequent evening / weekend events
* Set up event spaces, manage catering and AV needs, and provide on-site coordination
* Collaborate with Events, Marketing, and People Ops teams to ensure successful execution
* Help with post-event breakdown and follow-up as needed
What We’re Looking For
* 2+ years in office coordination, facilities, or workplace experience roles
* Strong organizational and multitasking skills with great attention to detail
* A confident communicator and enthusiastic problem-solver
* Comfortable working both independently and collaboratively
* Willingness to occasionally work flexible hours to support events
* Experience using tools like Google Workspace, Slack, and basic AV equipment is a plus
* A people-first mindset and love for building great workplace experiences
What You’ll Get
* The chance to be part of a fast‑paced, mission‑driven company
* A fun, supportive office environment in the heart of London
* Opportunities to grow and shape your career in a global company
* Competitive salary and benefits package
* Flexible working culture and generous time off policy
We know the confidence gap and impostor syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply – we’d love to hear from you.
If you need accommodations or assistance due to a disability, please reach out to us using this form.
HubSpot (NYSE: HUBS) is an AI‑powered customer platform with all the software, integrations, and resources customers need to connect marketing, sales, and service. HubSpot’s connected platform enables businesses to grow faster by focusing on what matters most: customers. At HubSpot, bold is our baseline. Our employees around the globe move fast, stay customer‑obsessed, and win together. Our culture is grounded in four commitments: Solve for the Customer, Be Bold, Learn Fast, Align, Adapt & Go!, and Deliver with HEART. These commitments shape how we work, lead, and grow. We’re building a company where people can do their best work. We focus on brilliant work, not badge swipes. By combining clarity, ownership, and trust, we create space for big thinking and meaningful progress. And we know that when our employees grow, our customers do too. HubSpot is headquartered in Cambridge, MA, with employees and offices around the world.
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By submitting your application, you agree that HubSpot may collect your personal data for recruiting, global organization planning, and related purposes. Refer to HubSpot’s Recruiting Privacy Notice for details on data processing and your rights.
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