Position
Business Support Facilitator (initially for a 6-month period). Part-time 22.5 hours per week. Salary: £25,500 (FTE). Reports to: Business Support Manager. Base: Pharmaceutical Society of Northern Ireland, 73 University Street, Belfast (office-based).
About Us
The Pharmaceutical Society of Northern Ireland is the professional regulator for pharmacists and pharmacy premises in Northern Ireland. Our mission is to support safe and high-quality services for patients by being a modern and responsive regulator. We are a friendly team of around 18 people, based in a beautiful historic building near Queens University and close to Botanic Park. We work closely with many organisations, such as Health and Social Care Trusts, Universities, other Regulators, Private Pharmacy Businesses and Groups, the Department of Health, and the Northern Ireland Centre for Pharmacy Learning and Development in Queens University in Belfast.
Role Overview
We seek a highly organised and professional individual to provide secretariat and administrative support. The successful candidate will work within the Business Support Team as Secretary to the Scrutiny Committee and will assist with secretariat duties for Council and its Committees and will handle front-of-house reception tasks. The person appointed will report directly to the Business Support Manager.
Major Duties
* Act as Secretary to the Scrutiny Committee: liaise with the Registrar, Fitness to Practise Team, Committee Chair and Members to schedule dates for hearings; coordinate and circulate sensitive and confidential papers; attend hearings; take minutes if required; and ensure that follow‑up actions are progressed immediately.
* Provide secretariat support for Council and its Committees, as required.
* Provide secretariat support for SMT/CEO when required (e.g., diary management, arranging meetings, drafting/reviewing correspondence).
* Coordinate document management, filing and maintaining confidential records.
Front of House Reception Duties
* Welcome and assist visitors in a professional and courteous manner.
* Answer and direct telephone calls, manage correspondence and handle general enquiries.
* Ensure the reception area is tidy and presents a positive image of the organisation.
General Duties
* Work alongside the Business Support Coordinator, Business Support Officer and the Business Support Manager in advancing project initiatives.
* Contribute to the continuous improvement of secretarial processes and systems.
* Undertake any other administrative or support tasks as reasonably directed to ensure the smooth running of the organisation.
Skills and Qualifications
* Proven experience in a secretarial, administrative, or executive assistant role, preferably within a Committee, senior management or governance environment.
* Excellent organisational and time management skills, with the ability to prioritise tasks effectively and work on own initiative.
* Strong written and verbal communication skills, with meticulous attention to detail.
* Accurate minute‑taking skills and document preparation abilities.
* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to use digital meeting platforms.
* Professional, approachable, and able to maintain discretion and confidentiality with sensitive information.
* Flexible and adaptable, with a positive approach to teamwork and problem‑solving.
Reporting To
The Business Support Facilitator reports directly to the Business Support Manager, who provides guidance, support, and oversight of all duties.
Corporate Values and Expected Behaviours
Our organisation is committed to fostering a culture of integrity, respect, and professionalism. We expect all employees to demonstrate these values through their actions and interactions with colleagues, stakeholders and the public. This includes maintaining high ethical standards, showing respect and consideration for others, taking responsibility for one's actions, and continually striving for excellence in all aspects of work.
Application Process
Interested candidates should submit a CV and covering letter outlining their suitability for the role and relevant experience. Shortlisted applicants will be invited for interview and will be required to undertake a brief administrative assessment exercise.
Benefits
Group Life Assurance.
#J-18808-Ljbffr