Job Description
The Opportunity
We are seeking a highly capable Executive Assistant to two Co-Founders who will also take ownership of Office Management and day-to-day Finance Operations. This is a broad, hands-on role at the centre of the business, ideal for someone who enjoys variety, responsibility, and being a trusted operator across multiple functions.
This role combines executive support, office operations, and transactional finance. It is suited to a practical, highly organised self-starter who is comfortable wearing multiple hats and working closely with founders and external accountants who will look after tax filings, payroll and year end accounts.
* Contract: Permanent
* Remuneration: £30,000 - £40,000 depending on experience + bonus scheme, salaries are reviewed every 6 months
* Location: Head office in Shoreditch
* Working: 3 days per week in the office
About Us
London Filmed is a digital-first live event production and creative media company powered by people who are transforming the way events are built.
We provide a single-source solution that leverages the power of technology, technical expertise, and creative media to build best-in-class live event media solutions for leading brands and event professionals in the UK, USA, and Europe.
We are proud to work with global brands including The Financial Times, AllSaints, Brompton Bicycles, Google, Beavertown, PA Consulting, and Thinkbox on their event production and video content.
We are an ambitious company, we believe that diverse teams are essential for achieving our goals. We are dedicated to cultivating an inclusive environment that honours diversity and encourages equity, inviting candidates from all backgrounds to succeed as part of our team and play a crucial role in the company's success.
The Role
Executive Assistant to Co-Founders
* Provide high-level, day-to-day support to two Co-Founders, anticipating needs and enabling focus on strategic priorities.
* Manage complex calendars, scheduling internal and external meetings across time zones.
* Act as a gatekeeper for inboxes and communications, prioritising, drafting responses, and flagging urgent matters.
* Prepare meeting agendas, briefing notes, presentations, and follow-up actions.
* Coordinate travel arrangements, itineraries, and expenses.
* Support preparation for board, investor, and key external meetings.
* Handle confidential information with discretion and professionalism.
Office Management
* Own the smooth day-to-day running of the office.
* Manage office supplies, vendors, facilities, and service providers.
* Act as the main point of contact for landlords, building management, and cleaners.
* Track office-related budgets and expenses.
* Ensure the office environment is organised, welcoming, and functional.
* Support onboarding and offboarding for new starters & leavers
Finance Assistant & Bookkeeping
* Manage day-to-day bookkeeping using Xero, ensuring accurate and up-to-date records.
* Own Accounts Payable (AP) and Accounts Receivable (AR) processes.
* Raise sales invoices, manage supplier invoices, and run payment cycles.
* Reconcile bank accounts, credit cards, and process expenses.
Process & Operations Support
* Help document and improve administrative and finance processes.
* Identify inefficiencies and suggest practical improvements.
* Support internal events, team meetings, and company offsites as needed.
The Person
Essential
* Proven experience as an Executive Assistant, Office Manager, Finance Assistant, or similar hybrid role.
* Experience supporting founders or senior leadership.
* Strong organisational skills with excellent attention to detail.
* Ability to manage multiple priorities and work independently.
* Strong written and verbal communication skills.
* Highly organised, proactive, and dependable.
* Comfortable operating across multiple functions.
* Discreet and trusted with sensitive information.
* Practical, hands-on, and solutions-focused.
* Willing to grow and adapt as the business evolves.
* Experience working with Xero or similar accounting software and external accountants (desired).
* Experience in a startup, scale-up, or small business environment (desired).
Benefits & Details
* Full-time Monday–Friday, with hybrid working options.
* 28 days holiday (including bank holidays) + birthday off + extended Christmas break.
* Company perks, including monthly wellness allowance, Friday lunch allowance, home office allowance, and free daily coffee from the office café.
* Annual bonus scheme (up to 10% of salary, linked to company and personal performance).
* Regular professional development opportunities, including bi-annual reviews.
* Team socials and London Filmed merch (T-shirts, Q-zips, water bottles).