Within your #OneTeam
The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.
Your main responsibilities:
HR activities
* Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
* Support newcomers' onboarding and provide them with all the necessary environment for their job
* Organize meetings for the different teams
* Ensure Internal Group communications are released and understood within the site
* Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
* Ensure compliance with the local legal framework
* Realization of monthly HR reports
* Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department
* Control the proper execution of the payroll cycle by the accounting firm
* Follow up training requests in collaboration with the Training Center
* Organize internal events in accordance with Group policies (thematic, budget, etc.)
Financial and legal activities
* Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
* Guarantee the reliability of our commercial contracts and our website's provisions
* Manage clients' requests in legal matters and relay to the Group's legal department when needed
* Manage requests from local authorities
* Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
* Validate customer payments in our internal tools
* Management of customer refunds
* Provide budget and forecast reports when required from the different departments
* Control the proper execution and the respect of deadline of the financial reports
* Compile monthly accounting reports and liaise with HQ accounting teams
* Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures
Site Administration
* Ensure the application, respect and update of health and safety policies
* Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
* Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
* Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
* Mail management and control
* Liaise with other offices, contractors, suppliers and other organizations
Your future impact:
In 6 months
* Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.
And in 1 year
* Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.
* Facilitate the transition to a new office location.
Skills required:
Technical skills
* Good administrative and accounting knowledge
* Execute and control a payroll process
* Experience in office management
* Experience in Human Resources management appreciated
Soft skills
* Ability to coordinate different teams/departments, team player
* Excellent interpersonal skills
* Good management of stress, time and priorities
* Organizational skills
* Versatility