Details
Reference number
421705
Salary
£37,497 - £38,373
A pay award is pending which will increase the range when applied
A Civil Service Pension with an employer contribution of 28.97%
GBP
Job grade
Higher Executive Officer
Contract type
Permanent
Business area
DWP - Corporate Transformation
Type of role
Estates
Property
Working pattern
Flexible working, Full-time, Job share, Part-time
Number of jobs available
3
Contents
* Location
* About the job
* Benefits
* Things you need to know
* Apply and further information
Location
Sheffield, Leeds, Manchester, Birmingham, Newcastle, Blackpool, Glasgow & Pontypridd
Please note that for candidates requesting to work in Newcastle, this role will be based at Benton Park View from September 2025, and then at 1 Pilgrim Place in Newcastle city centre by the end of 2027
About the job
Job summary
For jobs located in Wales, the ability to speak Welsh is desirable.
The Department for Work and Pensions (DWP) is one of the government's largest public service departments with a sizeable annual budget, serving over 20 million citizens.
The estate spans 1.4 million square metres across 800+ sites and supports around 78,000 colleagues.
Our vision includes DWP colleagues, supply chain, partners and, most fundamentally, the customers the Department exists to serve. They are the reason for our existence.
We are responsible for the day-to-day operation of our vast Estate by managing a private sector supply chain that delivers essential services such as Security Guarding, Maintenance, Property and Leasehold Management, Construction, Cleaning and Facilities Management.
DWP Estates is not just about maintaining buildings - it's about transformation. Our strategic goals include:
* Transitioning to a smaller, more affordable, and adaptable estate to meet future needs
* Investing in infrastructure through planned replacement works
* Embedding sustainability in line with Government Greening Commitments (GGCs)
* Delivering cost-effective services while maintaining high standards
* Creating a professional, best-in-class working culture across the Government Property profession
Our Estates strategy ambitions have been refreshed to take us through to 2030:
• OPTIMISE: Continue to transition to a more affordable and adaptable DWP estate that creates productive environments
• INVEST: Investment in an improved environment that better meets the needs of customers and colleagues and minimises service disruption
• SUPPORT the drive for sustainability throughout DWP
• DELIVER: Expertly deliver improving, cost-effective services for DWP
• THRIVE: Continue to develop a working culture for DWP Estates that is best in class across government
There is no better time to join the award winning DWP Estates team.
Job description
Government Property Profession Career Framework (Link)
This role sits within the following:
* Job Family – Property & Construction Projects
* Core Role – Property & Construction Project Management
* Level – Practitioner
Key accountabilities
We are currently looking to recruit a number of roles within our Real Estate Projects and Investment teams. The roles available are as follows:
SPI assistant Programme Manager
* Supports DWP Programme Managers on all aspects for project/portfolio management as directed, to ensure successful end to end project delivery to time, cost and plan.
* Supports the DWP Programme Managers with identification of risks, issues and mitigations/action plans, and in keeping RAID Log up to date.
* Supports the DWP Programme Managers to ensure LCW projects are delivered in compliance with all legislative, Health & Safety, contractual requirements and relevant building/engineering standards; obtaining specialist advice or confirmation where appropriate. Provides input and challenge to ensure workplace/technical design standards are compliant.
* Supports the DWP Programme Managers to manage contractors and their outputs. Liaises and works in partnership to ensure key functions and all partners are engaged/ and coordinated to ensure successful end to end delivery of a portfolio of projects, and flags/escalates issues/risks, including hand over processes and documentation
* Supports the DWP LCW Programme Managers by collaborating and identifying processes, procedures and good working practices that can be shared to support the development of the wider Team.
* Support with project communications in terms of review of progress updates and preparation activity, ensuring communication is made in a straightforward, honest and engaging manner, has a clear purpose and takes into account people's individual needs
* Assists the DWP Programme Managers to bring together views, perspectives and diverse needs of all stakeholders/Suppliers to gain a broader understanding/ resolution of risks/issues surrounding policies and project delivery.
* Builds and maintains a network of colleagues and key interfaces in the supply chain and EPMS to ensure data, MI and reporting is accurate, appropriate and relevant.
* Supports the DWP Programme Managers and Commercial Management Team in the procurement of professional services consultants and works contractors to undertake project specific inspections, detailed design and delivery where required.
* Feeds into the performance review of suppliers, liaising closely with Supply Chain Managers, Category Management Team, Performance and Audit team, Cost Management and Finance BP as required, and reporting relevant outcomes/issues to DWP Programme Managers /Senior Programme Manager
* Supports the DWP Programme Managers to ensure regular/accurate project, cost profiling and spend reporting is produced, obtaining input from the Quantity Surveying / Cost Management Team as required
* Liaise with key stakeholders and senior customers in all aspects of project management, presenting strong recommendations in a timely manner outlining the consideration of other options, costs, benefits, and risks.
* Responsible for processing Purchase Orders and Applications for Payment as directed with 100% accuracy to agreed SLA
* Ensures all project shared folders, and documents held on SharePoint are current/accurately maintained.
WTP assistant programme Manager
* Ensure plans and activities reflect wider strategic priorities and support senior leaders to influence future strategies
* Help to prepare and evaluate project highlight reports, including cost management and procurement. Analysing and using a range of relevant, credible information from internal and external sources to support decisions.
* Prepare evidence that all of DWP's major projects meet all statutory and legislative standards and are delivered in compliance with DWP's policies and governance procedures. Work with Deputy / Project Managers to develop and implement a robust process to ensure DWP sites are fit for purpose and support the business.
* Assist with Project Stakeholder management and mapping, including liaison and incorporating senior client requirements. Ensuring you understand the strategic drivers for Estates, and align activities to contribute to the wider organisational priorities.
* Support with project communications in terms of review of progress updates and preparation activity, ensuring communication is made in a straightforward, honest and engaging manner, has a clear purpose and takes into account people's individual needs.
* Liaise with key stakeholders and senior customers in all aspects of project management, presenting strong recommendations in a timely manner outlining the consideration of other options, costs, benefits, and risks.
* Support senior colleagues to maintain oversight of project management across the portfolio with contractual responsibility for and management of the supplier partners implementing the delivery of all construction works, acquisitions and facilities.
* Support the Integrator supplier partner through contribution to Project Planning, Risk Review and coordination with Architectural and Technical design standards, encouraging joined up teamwork across all groups of colleagues collaborating to share information and support as required.
* Review of detailed and technical design of projects ensuring they successfully deliver high quality outcomes that meet the customers' needs and effective in providing good value for money.
* Support the development of FF&E schedules and procurement as required.
* Support Deputy Project Manager and H&S colleagues on provision and authorisation of Environment, Health and Safety standards, along with reporting of non-compliance and issue resolution.
* Support with the management of project change and approval processes, review and make recommendations on Change requests taking managed risks by fully considering the varied impacts changes could have on the diverse range of end users
* Support the commissioning of snagging works, obtaining completion certificates and hand
Person specification
Essential Skills, Knowledge & Experience
* Proven experience or willingness to learn, working in property, understanding building condition and performance within a large multi-site portfolio
* Work effectively and in partnership with the internal and external stakeholders including subject matter experts, managing expectations and working collaboratively to jointly deliver.
* Working with key suppliers/contractors/supply chain to deliver against the Estates objectives supporting in negotiations, managing/escalating issues to effectively meet customer's expectations.
* Methodical and diligent with outstanding planning abilities & can coordinate diverse topics of information with the aim to create coherent reports.
* The ability to interpret data from multiple data sources and act appropriately and inform decision making.
* Experience of project management practices, methodologies, tools and techniques including; planning, scheduling, risk and issue management, governance, frameworks, stakeholder management, change control and assurance
* Understanding and awareness of risks to identify and escalate to management for action of risks in line with agreed framework.
* Proficient in Microsoft Office Applications, including SharePoint, Excel, Outlook, PowerPoint, Word etc.
Qualifications/professional memberships
Desirable but not essential (or willingness to work towards)
* Relevant Project Management Qualification – Prince 2 / APM / PMI / MSP an advantage
* HNC/D in a Property, Construction or similar, relevant discipline or 3+ years relevant experience in project/programme management
* Professional accreditation and membership of industry organisation – e.g. RICS, RIBA, CIBSE, CIOB, IWFM
Behaviours
We'll assess you against these behaviours during the selection process:
* Communicating and Influencing
* Working Together
* Delivering at Pace
* Managing a Quality Service
Benefits
Alongside your salary of £37,497, Department for Work and Pensions contributes £10,862 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
DWP have a broad benefits package built around your work-life balance which includes:
* Working patterns to support work/life balance such as job sharing, term-time working, flexi-time and compressed hours.
* Generous annual leave – at least 23 days on entry, increasing up to 30 days over time (pro–rata for part time employees), plus 9 days public and privilege leave.
* Support for financial wellbeing, including interest-free season ticket loans for travel, a cycle to work scheme and an employee discount scheme.
* Health and wellbeing support including our Employee Assistance Programme for specialist advice and counselling and the opportunity to join HASSRA a first-class programme of competitions, activities and benefits for its members (subscription payable monthly).
* Family friendly policies including enhanced maternity and shared parental leave pay after 1 year's continuous service.
* Funded learning and development to support progress in your role and career. This includes industry recognised qualifications and accreditations, coaching, mentoring and talent development programmes.
* An inclusive and diverse environment with opportunities to join professional and interpersonal networks including Women's Network, National Race Network, National Disability Network (THRIVE) and many more.
Important Information – Visa Sponsorship
For these vacancies, we strongly recommend that applicants consult with an immigration specialist or qualified advisor to assess their eligibility for Visa Sponsorship before deciding to apply. Please note that while we consider sponsorship requests in accordance with current DWP guidance and Home Office policy, sponsorship cannot be guaranteed.
Location
Applicants should apply for suitable posts where they can travel to and from their home office location daily within a reasonable time.
Please be aware that this role can only be worked in the UK and not overseas. Relocation costs will not be reimbursed
Hybrid Working
This job role is suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Successful candidates will be posted in merit order based on your location preferences and the geographical requirements of the business
Things you need to know
Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
STAGE 1 - APPLICATION & SIFT
As part of the application process you will be asked to provide a Personal Statement of no more than 1000 words against the essential criteria as outlined above. You will also be asked to provide a short CV.
Your CV should be fairly short and just evidence very brief details of your work history and Qualifications.
Please do not submit a speculative application where you do not meet at least 50% of the essential criteria as these applications will be unsuccessful. Do not include Behaviour examples within your application as these will not be assessed in the sift and will only be used at interview stage.
Further details around what this will entail are listed on the application form.
There will be an initial sift of applications based on the Personal Statement only, so please ensure you evidence how you meet the Essential Skills, Knowledge & Experience requirement contained in the vacancy in this section. This will form a short list for interview.
STAGE 2 - INTERVIEW
All candidates who are successful at the sift stage will undertake a single virtual video interview.
There, you will be assessed against the experiences listed in the essential criteria.
You may also be asked an additional question to validate your technical knowledge/experience which will be measured against the essential criteria as specified in the vacancy. Your will also be asked some strength questions.
Currently the sift is scheduled to take place w/c 15th September 2025 and interview dates w/c 29th September Interviews are scheduled to take place virtually and dates are subject to change.
Further Information
Find out more about Working for DWP
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to DWP from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre- stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on and ask to speak to the operations manager in confidence, or email
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Before applying for this vacancy, current employees of DWP should check whether a successful application would result in changes to their terms & conditions of employment, e.g. mobility, pay, allowances. Civil Servants that would transfer into DWP from other government organisations, following successful application, will assume DWP's terms & conditions of employment current on the day they are posted, unless DWP has stated otherwise in writing.
The Civil Service values honesty and integrity and expects all candidates to abide by these principles. Please ensure that all examples provided in your application are taken directly from your own experience and that you describe the examples in your own words. Applications will be screened and if evidence of plagiarism or copying examples/answers from other sources is found, your application will be withdrawn. Internal DWP candidates may also face disciplinary action.
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience.
Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance for more information on appropriate and inappropriate use.
Reasonable Adjustment
At DWP we value diversity and inclusion and actively encourage and welcome applications from everyone, including those that are underrepresented in our workforce.
We consider visible and non-visible disabilities, neurodiversity or learning differences, chronic medical conditions, or mental ill health. Examples include dyslexia, epilepsy, autism, chronic fatigue, or schizophrenia.
If you need a change to be made so that you can make your application, you should Contact Government Recruitment Service via as soon as possible before the closing date to discuss your needs.
Complete the "Reasonable Adjustments" section in the "Additional requirements" page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a Language Service Professional.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .
Apply and further information
This vacancy is part of the Great Place to Work for Veterans initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
* Name : Matt Pepper
* Email :
Recruitment team
* Email :
Further information
Appointment to the Civil Service is governed by the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DWP by email: HR..GOV.UK.
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission. Click here to visit the Civil Service Commission.