Overview
This is a varied and rewarding position combining administration of school trips and visits, reception responsibilities and supporting the school office. A central part of this role is the organisation and administration of school trips and visits. You will coordinate all aspects of trip planning — from collating proposal forms and arranging transport to preparing parent communication and trip packs. You will liaise with staff, parents, and the kitchen team to manage student and staff lunches, ensure consent forms are completed, keep accurate records, and support trip leaders in making sure every visit is safe, compliant, and runs smoothly.
You will be the welcoming face of St Mary’s, greeting visitors with warmth, issuing visitor badges, and answering enquiries in a professional manner. You will handle internal/external calls and manage reception diary. Day-to-day office tasks will include formatting letters, managing the office inbox, photocopying/laminating, data entry, managing parcels and other administrative tasks as needed to support the office team.
At St Mary’s, safeguarding is at the heart of everything we do. All staff are committed to promoting the welfare of children and young people and ensuring they are protected from harm.
Early applications are advised as the school reserves the right to appoint at any stage during the application process. Completed application forms and cover letters must be addressed to the Head and emailed to applications@stmarysgx.co.uk
Responsibilities
* Coordinate all aspects of planning and administering school trips and visits, including collating proposal forms, arranging transport, preparing parent communications and trip packs; liaise with staff, parents and the kitchen team to manage lunches, ensure consent forms are completed, keep accurate records and support trip leaders to ensure safety and smooth operation.
* Provide reception and office support: greet visitors, issue visitor badges, answer enquiries, manage internal/external calls and the reception diary; carry out day-to-day office tasks such as formatting letters, managing the inbox, photocopying/laminating, data entry, parcels and other administrative duties as needed.
* Support safeguarding commitments by promoting the welfare of children and ensuring they are protected from harm.
Location
Gerrards Cross
St Mary\'s School - Gerrards Cross
Packhorse Lane
Gerrards Cross
Buckinghamshire
SL9 8JQ
England
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