On behalf of our client, we are seeking an experienced Administrator to provide comprehensive support to the Directors and Manager, ensuring smooth day-to-day operations across administration, accounts, payroll, and staff records.
Key Responsibilities
Administration & General
* Act as first point of contact for telephone calls and visitors.
* Manage and maintain documentation, files, and archives.
* Prepare reports, correspondence, and statistical returns as required.
* Keep the Directors and Manager fully informed of relevant matters.
* Allocate and oversee the daily tasks of the Admin Assistant.
Staff Records
* Maintain accurate and up-to-date personnel files.
* Record and monitor holidays, sickness, and absences.
* Prepare and issue contracts of employment and amendments.
* Process staff leavers and ensure records are updated and archived.
* Calculate holiday entitlements for starters and leavers.
Payroll
* Maintain timesheets, sickness, and holiday records.
* Prepare monthly payroll input for submission to the payroll bureau.
* Distribute pay slips and maintain pay-related documentation.
* Prepare monthly payroll journals.
Accounts
* Manage and maintain both computerised (Sage) and manual accounts.
* Oversee petty cash and monthly reconciliations.
* Prepare resident/client fee calculations and invoices.
* Maintain purchase and sales ledgers, ensuring timely invoicing and payments.
* Monitor debtors and highlight issues to the Directors.
* Process corrections on Sage as required.
* Conduct monthly bank reconciliations.
* Produce monthly payment schedules.
* Resolve account-related queries and assist with year‑end accounts.
Enquiries & Admissions
* Ensure all enquiries are logged and followed up appropriately.
* Maintain accurate enquiry records and assist with progress tracking.
* Prepare documentation for admissions and discharges.
* Liaise with external stakeholders as required.
Maintenance Coordination
* Maintain accurate maintenance records.
* Liaise with suppliers and contractors to arrange repairs and servicing as directed.
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