Job Advert
Job Title: Bid Administrator
Location: Walsall
Salary: To £26,500
IWS Water Hygiene is seeking a proactive and detail-oriented Bid Administrator to support our tendering process across the UK. This role is pivotal in ensuring the smooth administration, coordination, and submission of high-quality bids that align with our business goals. If you're organised, tech-savvy, and eager to grow into Bid Management, this could be the perfect opportunity.
The Role
As a Bid Administrator, you will be responsible for managing the end-to-end administration of tender portals and supporting the bid team with timely and accurate documentation. Your key responsibilities will include:
Tender Portal Administration
* Search and identify tenders that align with IWS Water Hygiene’s business profile
* Complete pre-qualification checks and liaise with business leaders for go/no-go decisions
* Set up tender files and manage return documentation
* Log and track tender queries, ensuring timely responses are shared with the bid team
* Complete standard questionnaires using approved company data
* Upload required attachments, including quality and pricing documents
Tender Coordination
* Maintain and update the tender planner with new opportunities, deadlines, and action plans
* Monitor tender inboxes and communicate updates to the bid team
* Assist the Bid Manager with data collation, library searches, and information gathering
* Ensure CRM is updated with relevant sales lead information
Tender Folder Management
* Create and maintain tender folders with proper version control
* Notify bid teams of new documents and updates
* Track and report on tender performance metrics
What You’ll Need
o Proficiency in Microsoft Office, especially Excel
o Strong verbal and written communication skills with the ability to produce persuasive content
o Excellent organisational skills and attention to detail
o Ability to manage multiple tasks and deadlines simultaneously
o A desire to grow into a Bid Management role
o Experience in a technical service industry (preferred but not essential)
What You’ll Get in Return
Job Types: Full-time, Permanent
Pay: £26,500 per year
Benefits
o Company pension
o Cycle to work scheme
o Employee discount
o Health & wellbeing programme
o Life insurance
o Referral programme
o Free 24/7 GP access
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