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Nucleate is a global and trainee-led non-profit, dedicated to democratising biotech education, empowering the next generation of bioentrepreneurs, and fostering a collaborative ecosystem to fuel innovation in life sciences.
In the UK, Nucleate has supported 31 teams through the Activator programme, helping them challenge, validate and fund their scientific ventures, targeting major health and sustainability problems. Since last year, 8 companies have been successfully incorporated, raising over $10 million, while more are expected to follow from the current cohort. Find out more about Nucleate and our work, here.
The Nucleate UK x ARIA Partnership
In a world where talent can move anywhere, the UK must create the best environment for scientists and founders to build transformative companies. Despite creating many impactful inventions in biotechnology over the last 50 years, the UK’s limited biotech ecosystem and translational infrastructure have prevented it from reaching its full potential.
As an Activation Partner with ARIA, Nucleate is committed to creating and supporting a community of scientists, engineers, and entrepreneurs working at the cutting edge of science. We aim to foster an entrepreneurial mindset and drive the development of generation-defining biotech companies within ARIA’s Opportunity Spaces.
Who you are
You are a highly organized and systems-minded operator who thrives on bringing clarity to complexity. You have an eye for detail and a passion for building tools and processes that help teams run smoothly. You’re interested in creating workflows to help make data driven decisions and enjoy driving consensus across diverse teams on how to use them. With a proactive mindset and a strong sense of ownership, you’re comfortable juggling logistics, financials, and cross-functional collaboration, all while keeping your focus on the bigger picture. You care deeply about supporting mission-driven work and take pride in building the infrastructure that enables community, innovation, and impact to thrive.
Job Description
As Operations Specialist, you will build and maintain the systems that power Nucleate UK’s ARIA partnership. This role spans the development of internal platforms, oversight of financial operations, and implementation of scalable processes that support the coordination of the team and the execution of our programme. You will collaborate closely with the Director of ARIA Partnership, the Director of Finance, and the Nucleate leadership base to ensure operational excellence across different initiatives.
Key Objectives
Platform Development:
* Design, implement, and maintain operational platforms and systems that enable the smooth delivery of the Activation Partnership.
* Oversee and manage internal databases, ensuring data integrity and accessibility for reporting and decision-making.
* In collaboration with the Director of Community and the volunteer team, build and maintain digital infrastructure for marketing, communication, and engagement (e.g. newsletters, social media, CRMs).
* Support fellows in developing datasets, templates, and other tools that feed into the wider objectives of the fellowships
* Provide logistical and operational support across programmes such as the Activator, the Hackathons and others, including scheduling, communications, and support with impact reporting.
* Develop the national operational budget in coordination with UK National Heads and the Global Director of Finance.
* Lead budgeting, forecasting, and financial reporting to support informed decision-making and compliance.
* Manage vendor contracts, expense processing, and payroll for the UK team, ensuring alignment with grant requirements and Nucleate’s internal policies.
* Collaborate with the Global Finance team to maintain accurate financial records and ensure timely delivery of reporting materials.
* Prepare financial documentation for grant milestones, audits, and internal performance reviews.
Organizational Management:
* Work with the Director of ARIA Partnership to:
* Develop and maintain internal SOPs for team coordination
* Create and implement tools that streamline onboarding, training, and volunteer engagement.
* Ensure documentation and workflows are scalable and adaptable as Nucleate UK grows.
Outcomes
By the end of the partnership, you will have built the operational infrastructure that enabled Nucleate UK to deliver a high-performing national program. Your work will have ensured financial accountability, smooth program execution, and effective data systems to track and report impact. Through your efforts, Nucleate UK will have operated with clarity, coordination, and compliance helping connect biotech innovators to critical opportunities and accelerating the growth of the UK’s biotech ecosystem.
Qualifications/Skills
* Proven experience in operations, finance, project management, or a related function, ideally in a startup, nonprofit, or academic environment
* Strong organizational, problem-solving and time management skills, with the ability to manage multiple workstreams and deadlines independently
* Experience managing budgets, financial reporting, or grant compliance processes
* Strong preference for proficiency with digital tools and platforms (e.g. CRMs, Airtable, Notion, Luma, GSuite)
* Excellent communication and collaboration skills
* Experience supporting events, programs, or community initiatives is a bonus but not required
Key Information:
Salary Range: £40,000 - £50,000 per year
Location: Hybrid with weekly attendance to London offices
Employment Type: Full-time
Values:
A great fit at Nucleate will align with our values:
* We strive for positive impact: we empower science and people that improve the world. We care about doing the most good the soonest.
* We explore new ideas with curiosity and courage: we are open-minded. We take calculated risks. We are always willing to hear out your ideas.
* We collaborate among ourselves and with others: we say what we think. We admit mistakes. We are candid, but helpful.
* We say what we’ll do, and we do what we say: we work hard to help our people succeed. We follow through.
* We include diverse backgrounds and viewpoints: every person has a seat at our table. We are conscious of our biases. We welcome new perspectives.
* We are humble: we serve our teams. We are fortunate for our community support, and we put in effort to keep it.
* We leave a ladder down: we identify the next generation. We empower the next generation.
* We collaborate in a fast-paced environment: we embrace change, adapt quickly, and support one another to meet ambitious goals.
Diversity:
At Nucleate, we celebrate diversity and strive to create an inclusive environment for all team members. We welcome applicants from all backgrounds, as diverse perspectives are vital to our success.
Next Steps:
To apply, please send your CV (two references mandatory) and cover letter containing answers to the following prompts:
* Describe a time you built or improved an internal system or platform. What problem were you solving and what tools did you use?
* Share an example of managing budgets or financial reporting. How did you ensure accuracy and alignment with organisational or funding requirements?
* Tell us about a time you managed multiple workstreams or deadlines. How did you prioritise and stay organised?
* Give an example of a process you created that needed to scale. How did you make it adaptable and easy for others to use?
* Describe a time you worked across teams to deliver a project. What was your role and how did you handle any challenges?
Please send both documents as a single PDF with the subject line “Operations Specialist Application - Nucleate UK” to [emailprotected] by Friday 22/08/2025.
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