Position Title: Project Coordinator
Duration: Permanent
Location: Warwick - Onsite
Work Activities & Responsibilities:
* Integrate data to ensure compliance with the company management system.
* Operate a policy of continued process improvement to increase the quality of services
* Proactively contribute to the improvement of business development processes and resources
* Support contractor issues and queries where required
* Support colleagues and team members in their understanding of Contechs processes and project delivery
* Support new sales opportunities with new and existing clients
* Support CoC Leads to develop programme resource plans; external & internal resource to support program milestones
* Receiving, understanding and processing Client RFQs
* Log and Manage Client RFQs by processing into internal Contechs Operational Management System (COMS)
* Manage Client Proposals, progressing COMS Proposal Stages and reporting accordingly
* Preparation and ownership of Proposal Costings and Business Cases for Internal Review
* Accurate and timely logging of Purchase Order receipt from the Sales Team into COMS
* Progressing Customer Purchase Order stages within COMS
* Creating and Progressing Job Codes and Job Budgets within COMS
* Support Contechs Recruitment on offers and on-boarding actions effecting client focused teams
* Raise and manage requisition forms where necessary
* Raise and manage PAF forms where necessary
* Facilitating Internal Commercial reviews and Change Boards
* Reporting Commercial Status of Jobs as required
* Costing and tracking customer support
* Budget analysis and auditing as required
* Support Invoicing Instruction as required
* Take ownership of Job Projects by maintaining and reporting project trackers and issues escalated
* Raising Job Trackers and Communicating expected renewal and end dates of projects
* Work closely with the Contechs Finance and Accounts Department in provision of all commercial data
* Provide instruction to invoice on projects
* Provide necessary reports, anticipate and forecast trends and patterns within the company and across the market
* Support Creation and tracking of commercial finances, budgets & financial reports
* Manage Team Engineering Project Trackers
* Support the approval and management of Engineering timesheets where required
* Reviewing Hour Allocation to Jobs
* Review Contract End and Tracker End dates and Report / Escalate Variances
* Report non-PO covered Project expense
* Progress Purchase to Pay Requests (Expenses and Third-Party Purchases)
* Prioritise and track progress of projects in line with customer expectations, escalating where required
* Provide resolutions for issues to ensure timely completion of all projects
* Facilitate regular meetings with Contechs Teams / CoC Leads to ensure all team members are informed and progressing to plan
* Supporting contractor IT and other issues where required
* Support the planning and management of programme(s) resources to ensure objectives are met
* Support the production of sales / engineering documentation for presentations
* Support all commercials for quoting and report alignment to client rate cards
* Produce documentation and working guides to support training requirements for staff across operational systems
Skills Required:
* Articulate effectively at all levels within the business
* Advanced capability in Microsoft Word/Excel/PowerPoint
* Ability to work in a methodical manner
* Ability to work independently to meet deadlines