My client, a well established law firm in the City (Liverpool Street), are seeking a Facilities Manager to head up their Facilities team on a 12 month FTC
This role is to oversee the effective daily operation of the Facilities and Reprographics functions, ensuring the delivery of a high standard of service across the company, and is responsible for managing the Facilities Supervisor, Facilities Assistants and Post/Scanning Assistants, providing strong leadership and guidance. The role also involves supporting the Head of FM, maintaining a strong working knowledge of facilities procedures, and ensuring compliance with H&S requirements. Occasional periodic travel to the firm’s UK offices will also be needed.
The ideal must have a minimum of five years’ experience in an FM role gained within legal (advantageous) or professional services. You must also have a Health & Safety qualification and solid experience of supervising and managing members of staff.
Responsibilities
* Support the planning and co-ordination of office moves and refurbishment projects across all UK offices
* Ensure all office equipment is maintained, serviced and fully operational
* Oversee the smooth delivery of facilities management services and provide a helpdesk function for staff requiring support
* Monitor equipment usage and assist with the logistics, installation and implementation of new equipment
* Manage the access control security system in conjunction with the Facilities Supervisor,
* Assist in procurement activities, including tendering processes and negotiating with service providers and suppliers
* Co-ordinate and manage external contractors, ensuring full compliance with site health and safety requirements
* Support the Head of FM in maintaining supplier relationships and negotiating contracts
* Manage and monitor the delivery of key services, including cleaning, courier and postal services, printing and multi-functional devices, HVAC systems, recycling and confidential waste disposal, repairs and maintenance, electrical testing, furniture disposal and catering
* Act as the main point of contact for sourcing office equipment and stationery
* Ensure meeting rooms are prepared and set up for seminars, training sessions, and external meetings
* Carry out general maintenance of meeting rooms and office areas as required
* Assist with budget planning and management
* Ensure the provision of a safe and compliant working environment
* Ensure compliance with all relevant Health and Safety legislation, ensuring policies and procedures are adopted and adhered to by staff, visitors and contractors.
* Act as deputy to the Head of Facilities assuming responsibilities in their absence
* Oversee the management of the online DSE assessment system,
* Maintain oversight of first aid provision,
* Work in partnership with the Head of Facilities to ensure risk assessments are regularly reviewed, updated, and audited
* Lead and manage the Facilities Supervisor, Facilities Assistants and Reprographics/ Post scanning team
* Ensure internal and external post is processed and delivered within agreed service levels
* Oversee the timely and accurate completion of all print and copy requests
* Maintain appropriate stock levels across all areas, including paper and related supplies
* Maintain clean, safe, and well-organised office environments, ensuring compliance with health and safety standards
* Set and uphold high performance standards within the team, including attendance, timekeeping, and conduct
* Ensure effective onboarding and training of new team members
Skills and experience
* Experience in a workplace, facilities, or operational leadership role, ideally within a professional services or legal environment.
* Proven track record of managing in-house teams and outsourced service providers to deliver high-quality, client-focused services.
* Strong organisational skills, with the ability to manage multiple priorities and projects in a fast-paced environment.
* Knowledge of health & safety, compliance, and business continuity best practice.
* Excellent interpersonal and communication skills, with the ability to influence at all levels and build strong relationships internally and externally.
* In depth Health & Safety experience and qualification (e.g., IOSH or NEBOSH)
Please apply today for immediate consideration!