We are seeking an experienced Property Paralegal to join our client's busy, client-focused property team. The successful candidate will provide high-quality paralegal and administrative support across a varied residential conveyancing caseload, contribute to excellent client care, ensure compliance with regulatory and firm procedures, and support efficient team workflows.
Key responsibilities:
* Progress residential property transactions from instruction through to completion and post-completion tasks under supervision, ensuring timely progression and clear communication with clients and third parties.
* Carry out client identity checks and assist with anti‑money laundering (AML) compliance, maintaining robust, audit‑ready case files and accurate records in line with firm procedures.
* Open and maintain electronic case files, record clear case notes, milestones and actions, and assist with periodic file reviews to support smooth matter progression.
* Liaise professionally with clients, estate agents, mortgage lenders, surveyors, HM Land Registry, local authorities and other third parties to obtain documentation and chase outstanding items.
* Prepare routine correspondence, client engagement letters, standard contract packs and other documentation using firm precedents, checking for accuracy and completeness.
* Prepare and check completion statements, process disbursement requests and client account transactions, and assist with billing and fee recovery activities in accordance with firm policies.
* Respond to routine client and third‑party enquiries by telephone and email, escalating complex matters to fee earners promptly and keeping clients informed of progress.
* Support continuous improvement by identifying administrative efficiencies, contributing to the update of precedents and assisting with the adoption of conveyancing technology and workflow tools.
* Provide support to junior colleagues, assisting with induction and training where required and sharing knowledge of firm procedures and best practice.
Key skills and experience required:
* Previous experience in a paralegal, assistant or administrative role within a conveyancing or residential property team, ideally in a law firm or conveyancing practice.
* Good understanding of residential property processes and common transaction types (sales, purchases, remortgages, transfers of equity and leasehold matters).
* Familiarity with AML and client identification requirements and demonstrable experience maintaining accurate, audit‑ready case files.
* Strong organisational skills with the ability to manage competing priorities, meet deadlines and maintain attention to detail across multiple matters.
* Confident and professional communicator with good interpersonal skills and the ability to liaise effectively with clients, colleagues and external contacts.
* Proactive, reliable and solutions‑focused with a willingness to develop technical knowledge, embrace new systems and support team improvements.
Benefits and working arrangements:
* Competitive salary and benefits package commensurate with experience.
* Access to training and development to support career progression within the property team.
* Supportive, client‑focused environment that values continuous improvement and collaborative working.
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