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HR Assistant
Location: Basildon or Egham
Reports to: HR Manager
Working Hours: 25 hours per week
About the Role
We are looking for a proactive and organised HR Assistant to support the daily operations of our HR department. This is a hands-on role that provides essential administrative and first-line advisory support across the full employee lifecycle. You’ll work closely with the HR Manager, line managers, and employees to ensure a smooth and professional HR service is delivered across the business.
This role is ideal for someone with solid administrative skills who wants to gain exposure to a wide variety of generalist HR activities.
Key Responsibilities
1. Employee Lifecycle Support
* Prepare employment contracts, offer letters, and onboarding documentation.
* Process new starters and leavers in line with HR procedures.
* Maintain accurate employee records and ensure compliance with data protection requirements.
* Coordinate probation reviews and ensure timely follow-ups.
2. Recruitment & Selection
* Advertise vacancies and manage applicant tracking.
* Screen CVs, shortlist candidates, and conduct telephone interviews.
* Schedule and coordinate interviews with hiring managers.
* Carry out right-to-work checks and prepare onboarding documentation.
* Support the delivery of inductions for new starters.
3. Employee Relations Support
* Provide first-line advice on HR policies and procedures, with support from HR Manager
* Support disciplinary, grievance, and absence management processes (e.g., note-taking, paperwork preparation).
* Monitor attendance records and coordinate return-to-work interviews.
* Liaise with Occupational Health as required.
4. Training & Development
* Schedule mandatory and optional training sessions.
* Maintain accurate training records and update the HR system accordingly.
* Liaise with external training providers and coordinate bookings.
* Support the performance review process through scheduling and documentation support.
* Prepare and submit payroll changes to the finance team.
* Respond to employee queries regarding benefits and assist with enrolments or updates.
6. HR Systems & Compliance
* Maintain data accuracy in HR systems (e.g., PeopleHR).
* Track and generate HR reports including sickness and holiday usage.
* Conduct periodic audits of employee files to ensure GDPR and internal policy compliance.
7. Engagement & Communication
* Assist with internal HR communications, newsletters, and announcements.
* Support the coordination of employee engagement events and activities.
* Track and monitor probation periods and ensure timely completion of related processes.
Additional Responsibilities
* Maintain and update organisational charts.
* Coordinate uniform orders across all sites.
* Conduct quarterly driving licence checks for all drivers.
* Manage flexible working requests in coordination with line managers.
* Ensure that forklift, first aid, and fire marshal certifications are renewed before expiry.
What We’re Looking For
* Experience in an administrative or HR support role (ideally 1+ year).
* Strong attention to detail and organisational skills.
* Confident communicator with a proactive, can-do attitude.
* Comfortable handling sensitive and confidential information.
* Familiarity with HR systems (e.g., PeopleHR) is desirable.
* CIPD Level 3 (or working towards it) would be a plus.
What We Offer
* A friendly and supportive team environment.
* Exposure to the full employee lifecycle in a busy, fast-paced sector.
* Opportunities to grow your HR knowledge and responsibilities over time.
* Access to company benefits, training, and development resources.
Salary Range: £26,000 to £28,000 (FTE) Per Annum
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Human Resources
* Industries
Transportation, Logistics, Supply Chain and Storage
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