Overview
The Family & Specialist Services Divisional Leadership Team are pleased to offer an exciting opportunity for a 6-month fixed term or secondment to the role of Personal Assistant for Family & Specialist Services.
The post holder will ensure that necessary systems are in place to provide a responsive and efficient administrative, personal assistant and secretarial service to the senior Family and Specialist Services Divisional management team using their reason, intellect and judgement to manage own workload, make decisions and proactively deal with issues without reference to others. It is essential that the post holder undertakes the extensive duties with flexibility, initiative and enthusiasm and operates as an integral part of the Management team.
Main duties
* Provide a high quality confidential and comprehensive Personal Assistant service to the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates in support of their extensive responsibilities.
* Act as a professional representative of the Division, reflecting the Trust’s values.
* Independently action documents for the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates, use analytical skills to draft letters and reports, ensure deadlines are met, follow up actions, prepare briefing drafts all to timescale.
* Act as a central point of contact for the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates for external and internal callers, making judgements regarding appropriate dissemination of key information.
* Ensure that flow of information between colleagues/departments/external organisations is maintained.
* Communicate and co-ordinate with hospital staff at all levels to deliver an effective and integrated service in support of the Trust objectives.
Working for our organisation
At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. We value everyone’s contribution in supporting the exceptional, person-centred care we pride ourselves on. We are proud to be in the top 20 best hospitals to work for in the country. We are committed to creating a compassionate and inclusive environment with staff networks, celebrating successes and listening and learning. We value diversity and kindness, and believe that diversity makes us stronger. We foster a culture of learning, development and innovation and support you to thrive in your career.
We value staff wellbeing with a well-established programme of support, including a holistic approach spanning physical, emotional, spiritual and financial wellbeing. We have a pool! We are committed to supporting you and invite you to learn about living and working in Bath, our staff benefits, and our healthcare initiatives such as the Dyson Cancer Centre and our commitment to research.
Person specification
Qualifications
Essential criteria
* Degree education and/or able to demonstrate equivalent training and experience
* Minute taking and audio skills
Desirable criteria
* Knowledge of key NHS terminologies
Knowledge
Essential criteria
* High proficiency in Microsoft Outlook, Word, Excel, PowerPoint and use of Internet
* Experience of complex diary management
* Experience of managing projects and delivering required objectives in line with deadlines set
Desirable criteria
* NHS experience of working in a large organisation
* Project management
Please note - Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered unless an alternative right to work solution can be provided. Candidates requiring sponsorship should review the eligibility criteria on GOV.UK before applying.
Applicant requirements
The postholder will have access to vulnerable people and this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such a disclosure check is required.
Documents to download
* FASS PA JD 2025 (PDF, 557.9KB)
* Join the RUH (PDF, 1.1MB)
Further details / informal visits contact
Name Caitlin Ashman
Job title Personal Assistant to Family & Specialist Services
Email address caitlin.ashman@nhs.net
Telephone number 01225 825543
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