The Administrative Assistant is a vital member of the Marriott International, Inc. team. This individual will provide administrative support to the senior leadership team and perform a variety of tasks to ensure the smooth and efficient operation of the office.
Key Responsibilities:
1. Manage the calendar of the senior leadership team, scheduling meetings and appointments, and coordinating travel arrangements.
2. Answer and screen phone calls, take messages, and respond to inquiries in a professional and timely manner.
3. Prepare and edit reports, presentations, and other documents as requested by the senior leadership team.
4. Organize and maintain files, both electronic and physical, ensuring all documents are easily accessible and confidential information is handled with discretion.
5. Process expense reports and invoices, and assist with budget tracking and management.
6. Coordinate and set up conference calls, webinars, and meetings, including arranging for catering if needed.
7. Greet and welcome guests, ensuring a positive and professional experience upon arrival.
8. Handle incoming and outgoing mail, including distributing to the appropriate parties and preparing packages for shipping.
9. Handle general office duties such as ordering supplies, maintaining office equipment, and overseeing office cleanliness.
10. Assist with special projects and events as needed.
Qualifications:
1. High school diploma or equivalent required, college degree preferred.
2. 2 years of administrative or executive assistant experience.
3. Proficient in Microsoft Office Suite, with advanced skills in Microsoft Excel and PowerPoint.
4. Strong organizational skills and attention to detail.
5. Excellent written and verbal communication skills.
6. Ability to prioritize and handle multiple tasks in a fast-paced environment.
7. Proactive and able to work independently, taking initiative to anticipate needs and provide solutions.
8. Ability to handle sensitive information with confidentiality and discretion.
9. Previous experience in the hospitality industry is a plus.
10. Must be able to work a flexible schedule, including evenings and weekends, as needed.
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