This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.
Job title: Supply Chain Coordinator
Reporting to: Supply Chain Supervisor
Accountable to: Head of Supply Chain
Pay Band: Agenda for Change Band 3
The Trusts' Procurement and Supply Department needs an enthusiastic team player to join our Supply Chain Team, providing essential services to wards and departments throughout Queen Alexandra and St. Marys Hospitals. Some knowledge of supply chain management and the use of handheld bar code readers would be useful but not essential, as would experience with Procurement and Inventory systems; full training will be provided. You should have experience working in a customer service environment and be prepared to undertake light lifting. Keyboard skills are essential. You will have a flexible approach to work and the ability to communicate effectively with customers and colleagues. You will be able to prioritize your workload while understanding the importance of meeting deadlines. Our Procurement team is based at Lakeside North Harbour, while our Supply Chain Teams are based at Queen Alexandra Hospital in Portsmouth and St. Marys Hospital in Newport, IoW.
Main duties of the job
* Process routine information to advise customers and colleagues, using persuasive skills to maximize cost-effectiveness within the Supply Chain.
* Follow routine Supply Chain Procedures to ensure service levels are achieved.
* Resolve queries, uplifts, or collections on behalf of customers, liaising with NHS Supply Chain and commercial suppliers.
* Purchase goods and services through E-Procurement systems against contracts as requested by budget holders.
* Plan and carry out stock review meetings effectively.
* Manage stock levels for departments using the Supply Chain Service.
* Maintain good relationships with hospital departments, ensuring quick and effective responses to inquiries.
* Ensure accurate data entry to meet input deadlines within supply systems.
* Work independently on routine decisions, following standard procedures.
* Ensure manual handling equipment is available and used safely, in line with Trust policies.
* Inform customers of potential problems within the Supply Chain to ensure stock availability or alternatives.
* Maintain stock rooms in a tidy condition to meet Health & Safety regulations.
About us
Our vision for Single Corporate Services at Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) is to develop a shared corporate service supported by unified systems and processes, under joint leadership, to drive efficiencies, improve employee experience, and enhance patient care.
We are committed to working as a partnership, with a shared vision for excellence in patient care and community service, supported by strategic aims to support clinical and operational services and our wider transformation program.
The single corporate service operates across both organizations. Leaders managing staff across multiple sites will need to be visible and provide in-person leadership, with arrangements to be decided locally.
Job responsibilities
Core Functions
* Process routine information advising customers and colleagues, using persuasive skills to maximize cost-effectiveness.
* Follow routine Supply Chain Procedures to ensure service levels are maintained.
* Resolve queries and liaise with NHS Supply Chain and suppliers.
* Conduct supply chain reviews with customers, analyzing reports to ensure cost-effective stock management.
* Purchase goods and services via E-Procurement against contracts.
* Plan and execute stock review meetings.
* Manage stock levels for departments using the Supply Chain Service.
* Maintain effective relationships with hospital departments and respond promptly to inquiries.
* Ensure accurate data entry within supply systems to meet deadlines.
* Operate independently on routine decisions following standard procedures.
* Ensure availability of manual handling equipment and adhere to safety policies.
* Notify customers of potential supply issues and stock alternatives.
* Keep stock rooms tidy to meet health and safety standards.
Person Specification
Experience
* Education to GCSE or equivalent, including Mathematics and English.
* NVQ Level 3 or CIPS Foundation Level in Mathematics and English.
* Experience in a service industry, warehouse, or retail environment.
* Training in moving and handling goods, including forklift operation.
Salary: £24,625 to £25,674 per annum, pro rata.
#J-18808-Ljbffr