3 months contract with a Local Authority
Job Summary:
• The Executive Support Officer (Admin & Clerical) will provide high-level personal assistant and administrative support within the Office of the Police and Crime Commissioner (OPCC) for Hertfordshire.
• This is a trusted, fast-paced role supporting the Police and Crime Commissioner and senior stakeholders in the effective delivery of day-to-day business.
• The post holder will be responsible for managing complex diaries, coordinating meetings, handling sensitive information, and supporting multiple workstreams in a high-profile public sector environment.
• The role requires exceptional organisational skills, professionalism, discretion, and the ability to work proactively with minimal supervision.
Key Duties/Accountabilities (Sample):
• Provide comprehensive PA and executive support to the Police and Crime Commissioner and senior OPCC staff.
• Manage complex and conflicting diaries, prioritising appointments and coordinating meetings effectively.
• Arrange meetings, prepare agendas, collate papers, take accurate notes and follow up on actions.
• Act as a key point of contact for internal and external senior stakeholders, including police officers, local authorities and partner organisations.
• Handle sensitive and confidential information in line with data protection and governance requirements.
• Support multiple workstreams simultaneously, ensuring deadlines are met in a fast-paced environment.
• Draft correspondence, emails and reports to a high professional standard.
• Maintain accurate records and filing systems (electronic and manual).
• Support office processes, administration and workflow management.
• Adapt quickly to new systems, procedures and priorities as required.
• Ensure compliance with OPCC policies, procedures and confidentiality agreements.
Skills/Experience:
• Proven experience working as a PA, Executive Assistant or Senior Administrator.
• Experience supporting senior leaders or working in a high-profile or politically sensitive environment.
• Demonstrable experience managing complex diaries and competing priorities.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion and integrity.
• Ability to build effective working relationships with senior stakeholders.
• Confident use of Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to work independently, proactively and under pressure.
• Experience handling confidential and sensitive information.
• Strong attention to detail and accuracy.
• Adaptable and quick to learn new systems and processes.
Additional Information:
• The closing date: 05/01/2025.
• 37 hours per week.
• Location: 13 Vaughan Road, Harpenden, Hertfordshire.